Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
July 7, 2010
School Administration Building Conference Room
7:30 AM

Meeting # 99

Committee Members Attending: John Bowe, Patricia Brusch, Laurie Graham, Mark Haley, Bill Lovallo, Mary McHugh, Joel Mooney, Lucy Pullen, Heidi Sawyer, Eric Smith

Absent: Joe Barrell and Ike Papadopoulos

Liaisons Attending: Amy Wagner

PMA - Owner’s Project Manager (OPM) Attending: Chris Carroll

Clerk of the Works: Domenic Ingegneri

Skanska:   Bill Endicott

Design Team Consultants Attending:
Architect:    Ian Ford from Jonathan Levi Associates

Mark Haley, Chair, called the meeting to order at 7:35 a.m.

Chair Haley noted that Skanska submitted a June payment requisition for $703,780.14 for site work, steel, and concrete. JLA agrees with payment of this requisition.

Member Bowe moved to approve the payment of $703,780.14 to Skanska. Member Lovallo seconded the motion and it was unanimously approved.

Chair Haley noted that there is a Change Order from Nasdi totaling $342,381 for additional T&D (trucking and disposal) of ACM (asbestos containing material) removed from the site of the old high school at the Wellington site and the old Wellington Elementary School. The total for Change Order #3 is $366,877 with markups. 

Member Bowe moved to approve Change Order #3 for Nasdi for $366,877. Member Brusch seconded the motion and it was unanimously approved.

1. Contractor’s Report – Skanska

1a. Discussion of GMP document
The WBC reviewed the Construction Manager Agreement cover letter in the GMP document.  Eric Smith submitted two adjustments to the cover letter. The first adjustment added the following sentence to the end of the opening paragraph: “To the extent that the terms of this Amendment are in conflict with the Agreement and previous Amendments, the terms of this Amendment shall prevail.”  

The second adjustment added the following to the initial sentence under Article I Contract Value:   
“. . . including all work in the original agreement and previous amendments.” 

Chair Haley stated that JLA and the PMA will review this document. He said there are currently four amendments to the Skanska contract: concrete, steel, site work, and demo. The WBC discussed the dates of 4/21 and 4/7 that are referred to in the GMP and decided to refer to them as “the 4/7 documents which were issued on 4/21 and received by Skanska on 4/21”.

The WBC reviewed the List of Allowances. Elevator hoistway and relief vents need to be detailed, 
and Mr. Haley noted that $27,500 is a GMP line item.

Member Smith made an adjustment to the Assumptions and Clarifications, Section 3.

The WBC discussed the GMP document and reviewed it item by item. OPM Chris Carroll of PMA was responsible for tracking the changes and exploring comments made by WBC members.

The following are highlights from the discussion about the GMP document.

General:
1 – The WBC discussed risk and noted that not all contracts are signed from filed sub-bidders.
3 – Omit the word “pending”. Change cost event to “Skanska change order”.
4 – National Grid cost – This is a negotiated agreement between Belmont and National Grid. Regarding the price of gas, Skanska will coordinate. 
13 – The security of the site is Skanska’s job – omit this point entirely.
15 – CM contingency – add “with owner approval by the OPM or clerk where immediate action is required”.
17 – This point was removed. 
19 – Include Skanska’s use of utility costs and add OPM Carroll’s amendment.
28 – Re-work the language on this point.
29 – Omit this.
30 – Use the first sentence only.
31 – Refers to COR #3.
34 – Add words “to date”.
35 – Will be issued this week. 
37 – Omit this.
44 – Add “bolted” to “erected, welded . . . ”
52 – JLA should check that nothing should be retained.
53 – Remove reference to Value Management, check other references. 
56 – OPM Carroll added “Skanska is responsible  . . .”
66 – Check to see that Skanska assumes the cost for permit(s).
67 – This may be omitted.
68 – Reword so that the “initially installed standpipe” will become the “permanent installed standpipe 
. . .”
71 – Omit as it is in VM.
73 – Omit this point.
77 – JLA will opine on this point.
81 – Omit this point.
83 – Omit this point.
85 – Eliminate the second sentence.
92 – Re-work the wording.
99 – Omit this point.
100 – Add “within the screening” at the end of the first sentence.
102 – Omit this point.
105 – Omit this point.
108 – Omit this point.

Include the RFI numbers 123 - 150.

Regarding these RFI’s, Chair Haley asked: "What is the WBC’s exposure?" Member Lovallo replied that it is "to be determined".

Chair Haley made a motion to adjourn the meeting at 10:17 a.m. The motion was seconded by Member Brusch and unanimously approved.

Respectfully submitted,

Lucy Pullen
Secretary