Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
August 4, 2010
School Administration Building Conference Room
7:30 AM

Meeting #101

Committee Members Attending: Joe Barrell, John Bowe, Patricia Brusch, Laurie Graham, Bill Lovallo, Lucy Pullen, Heidi Sawyer, Eric Smith

Absent: Mark Haley, Mary McHugh, Joel Mooney, Ike Papadopoulos

PMA - Owner’s Project Manager (OPM) Attending: Kevin Nigro

Clerk of the Works: Domenic Ingegneri

Skanska: Dan Lanneville, Bill Endicott

Design Team Consultants Attending:
Architect:    Jonathan Levi, Jonathan Levi Associates (JLA)
        Ian Ford, Jonathan Levi Associates
        Diana Ostberg, Burt Hill

Guests: Tony DiCologero, Donna Pini

Clerk: Chris Kochem

Patricia Brusch, Vice Chair, called the meeting to order at 7:35 am

Mrs. Brusch welcomed Tony DiCologero, Director of Finance, Business and Operations, and Donna Pini, Executive Secretary to the Director, to the meeting and said that they will be attending the next few WBC meetings. 

Mrs. Brusch noted that there will not be a WBC meeting on August 18. The next WBC meetings will take place on August 11 and August 25.

One goal for the meeting of August 11 is to approve minutes, which will be sent to the WBC members by the end of the week. 

Invoices:
1) PMA for $6,416.30 – Briggs Engineering for 3rd party testing at the construction site. John Bowe made a motion to approve payment of $6,416.30 to PMA. Lucy Pullen seconded the motion. It  was approved with seven members voting yes and one member (Joe Barell) voting no. Joe Barrell stated that he wanted to review the contract prior to voting in favor of this motion.

2) PMA for $68,000 for Project Management Services in June 2010 and July 2010. Joe Barrell made a motion to approve payment of $68,000 to PMA for Project Management services. Eric Smith seconded the motion and it was unanimously approved.

Construction Update
Dan Lanneville of Skanska reported that steel erection is well underway. By August 6, 80% of the southwest wing will be completed. They will start the cafetorium area on August 5 and, on August 8, they will begin the northeast wing. In the next 2-3 weeks, all the steel will be erected. They then begin putting the deck down and then do the detailing to secure and level the steel. This should be completed by mid-September.

Next is underground utilities under the slabs of the building footprint, then the slabs on the second level. They are also doing drainage and catch basin work.

Kevin Nigro reported that they are also working on site utilities, grading/waterproofing/back filling. There have been a series of independent inspections including structural, concrete, and waterproofing. 

Modulars
Bill Lovallo reported that he and Mark Haley had a meeting with Modspace to resolve issues that were noted by Pat Brusch when she did a walk through on July 27. All but four items seem to be reasonably resolved. Modspace is committed to resolving these four items soon. Mr. Lovallo stated that, once these items have been resolved, he will recommend that Modspace be paid at 100%.

Drainage – follow up to the mold issue for the existing modulars, which are owned by the town of Belmont. Because the water from the roofs was collecting beneath the modulars, it has been determined that the drains from the roofs should flow into the town’s storm drain system. Currently, the approximately $15,000 payment for this system is being paid by the WBC from relocation costs. However, Mr. Lovallo believes that this cost should be paid by the town as this problem occurred before the WBC took possession of the modulars. 

Value Management Update
Jon Levi, JLA presented the changes that were needed to the design documents so that they fit the VM recommendations. He noted that "we’ve achieved major price reductions without really varying the actual design." Major areas were changes to the finishes. He reviewed the following changes, which were approved during the VM process:

·    Precast retaining wall instead of cast in place retaining wall.
·    Aluminum windows – change to the mullion cap from an angled cap to a square (standard) mullion cap. 
·    Ends of classroom wings – number of windows in the stairwell were reduced. There will still be a large window at the top of the stairway so that there is still natural light in the event of a power failure.
·    Clerestory reduction – retained nearly 50% of the glass and substituted painted gypsum board where possible. Glass was left in the classroom areas but not in the workrooms or breakout rooms.
·    Caf/Gym Bench and Acoustic Glass Removal – some glass was removed to meet the recommendations.

The above items have all been issued by Skanska under Bulletin 25. 

Dan Lanneville stated that, now that Bulletin 25 has been issued, Skanska will be able to finalize contracts with the subcontractors. Skanska should be coming to WBC meetings with recommendations to award contracts as early as August 11. There was discussion that this process is really a formality and does not need to be approved by the WBC. Therefore, these contracts will be signed by Mark Haley for the WBC.

Partnering Session
Bill Lovallo reported that 14 attendees (PMA, Skanska, JLA, Clerk of the Works, and four members of the WBC) attended the Partnering Session on July 27. The session was led by Dr. Ronco, who is a noted facilitator in partnering. During the session, they looked at what the group is doing that is good and what the group needs to improve on. From the session, it was determined that there are two main issues:
·    Communication – speaking with one voice, particularly from the WBC side
·    Quality control
There will be a follow-up partnering discussion in mid-September. One person from each group was chosen as the point of contact and will be responsible for disseminating information to their other team members. Pat Brusch is the point of contact for the WBC.

Working Groups 
Mrs. Brusch asked members of the WBC to consider volunteering to be a member of either or both of the following Working Groups:
1    Colors – self-select to be a member of this working group – work with the architect to decide on all color choices for materials.
2    FF&E (Furnishings, Fixtures, and Equipment) – this group will begin sometime by the end of August and will do a lot of work in September/October. Then the specifications will go out to bid. Once the bids come in, the items will be displayed for actual selection. 

She noted that she believes Amy Wagner and Janice Darias will be the liaisons from the School Department for the above process.

Change Order for Hazardous Waste 
There was discussion about a change order #9 in the amount of $20,203 for hazardous waste items that were left in the building prior to demolition. There was discussion as to whether this amount should be taken from the $2.1 million relocation budget or if the School Department will pay this amount. It is important that staff from the other schools are allowed to tag items that will not be needed at the new Wellington so these items can be re-used rather than being discarded in the future.

Executive Session
John Bowe moved that the committee go into Executive Session for the purpose of discussing potential litigation at 8:30 a.m. The committee will return to Open Session. The roll call vote was as follows:
    Joe Barrell - yes
    John Bowe - yes
    Pat Brusch - yes
    Bill Lovallo - yes
    Laurie Graham - yes
    Lucy Pullen - yes
    Heidi Sawyer - yes
    Eric Smith - yes

At 9:10 a.m., Open Session resumed. 

Joe Barrell, Tony DeColagero, Diana Ostberg, Donna Pini, Lucy Pullen, and Eric Smith left the meeting at 9:10 a.m.

Clerk’s Report 
Domenic Ingegneri presented a short video presentation showing progress of the project during the month of July.

John Bowe made a motion to adjourn the meeting at 9:20 a.m.  The motion was seconded by Laurie Graham and unanimously approved.

Respectfully submitted,

Lucy Pullen
Secretary