Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
March 31, 2010
School Administration Building Conference Room
7:30 AM

Meeting #83

Committee Members Attending: Joe Barrell, Patricia Brusch, Laurie Graham, Mark Haley, Bill Lovallo, Mary McHugh, Joel Mooney, Ike Papadopoulos, Lucy Pullen, Heidi Sawyer, Eric Smith

Absent: John Bowe

Liaisons Attending: Gerry Missal, Amy Wagner, Ara Yogurtian

Clerk of the Works: Domenic Ingegneri

Skanska: Dan Lanneville

Design Team Consultants Attending:
Architect:    Jonathan Levi, Jonathan Levi Associates (JLA)
        Ian Ford, Jonathan Levi Associates
Design Team Consultants Attending:
        Diana Nicklaus-Garton of Burt Hill - Project Manager

Clerk: Chris Kochem

Guests: Steve Mazzola, Belmont Public Schools

Mark Haley, Chair, called the meeting to order at 7:35 a.m.

Mr. Haley introduced Domenic Ingegneri, the new Clerk of the Works, to the WBC and guests. 

Skanska handout - "Alternate Tracking Matrix, 30_March_10".
Jonathan Levi, of JLA began the discussion about the handout. Based on the filed sub bid statute, he proposed an order of additions. He noted that, when the bids are received at the end of April, the WBC will have the option to add scope back in the project. 

Joel Mooney arrived at 7:45 a.m.

Using the handout, Mr. Levi noted that the most important of the VM alternates are:
#1 - Glass floor - approximately $150K - will provide natural light to the administrative area and to the middle of the school.
#2 - Laylight - $110K
#5 - Green Roof - $36,500 - if used, protection piece is added for the trays; would be warranteed by the roofer

Following the Green Roof, the next priorities are:
·    Overhead Storage at the corridors
·    PLAM wainscot at classrooms - $105K
·    PLAM at corridors - $41K
·    PLAM at high atrium walls - $20K
·    Stamped concrete at exterior - $23,300

Painting - Filed Sub Bid
Mr. Lanneville proposed that he carry an allowance to paint the area where overhead storage has been eliminated, where PLAM would be eliminated, as part of the GMP. The base bid has no paint, no PLAM for filed sub bidders. Mr. Lanneville clarified that the allowance is specific to an item. If it is not used, it is returned to the WBC. A contingency is very general and not specific to an item

Mr. Lanneville said that he will obtain unit prices for the paint for the four potential areas, rather than have four alternates for the filed sub bidders.

Project Pricing
Mr. Levi reiterated his statement from a previous meeting in which he had stated that the overall project pricing has continued to de-escalate. 

New Alternates
If there is more room within the budget, once bid day occurs, the following additional alternates were proposed for consideration.

Value Management:  
#3 - Lighting Package upgrade - to return to what was originally selected; upgrading strip lights plus adding incandescent lighting back to lobby. Mrs. Brusch asked that the two options be separated so that operating expenses can also be factored. Joel Mooney stated that, if you add incandescent, you can remove some fluorescent. Mr. Levi will ask the Lighting Designer about this. Mr. Levi also noted that, if you have the glass floor, you should not need artificial light during the day.

#4 - Solar panels

Cistern and irrigation system for landscaping (this is a new item) - this system would allow plants to be irrigated without using municipal water. Joe Barrell pointed out that cisterns come with long term maintenance for the pumps, thus increasing operating cost. Chris Carroll noted that the cost of irrigation equipment is not covered by the MSBA. 

Cafetorium - extending lobby flooring into cafetorium. Mr. Levi would like to see stamped concrete in the cafetorium, rather than VCT. Bill Lovallo asked what the process would be to clean the grooves in the stamped concrete. Dr. Missal stated that he preferred not to have stamped concrete in the cafetorium. The committee asked to see samples of stamped concrete in use.

Gym - restore all wood flooring. There was discussion about this alternate and the WBC is not interested in wood flooring for the gym. They would rather keep the poured floor.

Additional scope items that had been eliminated
Mr. Mazzola presented some items:
1) Data jacks - there are currently four data jacks in each student area. He recommended adding two additional jacks to the student areas for a cost of $12,000. 
2) Exterior Cameras - exterior cameras are currently used to document vandalism after the fact. There was a discussion about the security purpose and stated goal of these cameras. Dr. Missal suggested that cameras be placed in locations that are not visible to the street. Mark Haley and Bill Lovallo will meet with the Chief of Police and report back to the WBC. 
3) Reduced Building UPS System - WBC removed the centralized UPS system. Jonathan Levi noted that the cost of UPS units will go to I.T. and be in FF&E. Dan Lanneville will find out more info on this from the estimator to see if the UPS system can be a part of the "rack".

Emergency Communication
Joel Mooney asked if the Town Emergency Communications System and cell phones will work in the new Wellington. Mark Haley and Bill Lovallo will discuss this with both the Police and Fire Chiefs.

Ordering the Alternates
Mr. Levi reviewed the order of the alternates
·    stamped concrete - WBC wants to see
·    cistern - put on hold
·    solar panels - Mr. Haley noted that this should be the last alternate as it can be done by a private vendor.
·    wood floor in gym - no

Additional discussion of alternate ordering - 
Glass Floor vs. Laylight - Mr. Levi agreed to make the laylight less distracting in the media center to accommodate Amy Wagner's concern about distractibility. There was consensus among the WBC that the glass floor should be done first.

Priorities for filed trades:
1    Glass floor
2    Layight
3    Lighting upgrade (general lighting)
4    Incandescent lighting
5    Green roof

PLAM - make decisions after receive filed sub bids but prior to signing the GMP in mid May. Mr. Lanneville noted that, if you hold the PLAM til after the bid is awarded, then it becomes a change order. 

Acoustic Screening for Air Handling Units
Mr. Levi stated that the acoustic screening was originally designed to be primarily brick. However, through the VM process, they identified a target per square foot cost. They have identified a prefabricated metal screen that is set back about 10 feet. Since the building is relatively low, these screens will be very prominent. Instead, Mr. Levi suggested that the WBC use ipe with some brick for the same cost. The ipe and brick option would have the same acoustic value. 

CHPS 
Diana Nicklaus-Garton said that, while the WBC is in great shape for the CHPS designation, she does not have the final numbers. Pat Brusch asked that ms. Nicklaus-Garton confirm that the project is "ok", particularly for the mechanical numbers. 

Ike Papadopoulos left the meeting at 9:00 a.m.

Cubbies - Hooks
Amy Wagner told Jonathan Levi that they need larger hooks for the coats and backpacks. They will discuss whether the hooks should screw into the wall or hang from the shelf at a future meeting.

Sinks in handicapped stalls will be added as originally requested by the WBC and the town's Disability Access Commission.

Cafetorium - Receptacles
There will be six built-in receptacles on the north end wall. Joel Mooney stated that, for safety reasons, there should not be a flap on the receptacles. Instead, the receptacles should have an open throat. 

The JLA/Burt Hill team will complete the drawings and issue them to Skanska on April 7.

Mary McHugh made a motion to adjourn the meeting at 9:05 a.m. The motion was seconded by Laurie Graham and unanimously approved.

Respectfully submitted,

Mark Haley
Chair