Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
February 9, 2011
School Administration Building Conference Room
7:30 AM

Meeting #115

Committee Members Attending: John Bowe, Patricia Brusch, Laurie Graham, Mark Haley, Bill Lovallo, Mary McHugh, Lucy Pullen, Heidi Sawyer, Eric Smith

Absent: Joe Barrell, Joel Mooney, Ike Papadopoulos

Liaisons Attending: Amy Wagner

PMA - Owner’s Project Manager (OPM) Attending: Sean Burke

Skanska: Bill Endicott

Design Team Consultants Attending:
Architect: Jonathan Levi, Jonathan Levi Associates (JLA)

Clerk: Chris Kochem

Mark Haley, Chair, called the meeting to order at 7:40 a.m. 

Envelope Testing
Sean Burke  explained the plan to perform in-place testing of the mock-up and of window components installed in the building at a future time. The tests will subject the windows to negative pressures and water to simulate wind driven rain. This will verify the water-tightness of the installed window and flashing systems. The testing will be performed by VP Consultants and will be under PMA Consultant’s oversight. The proposal is to perform this work through PMA, with the amount not to exceed $6,160.00.
Pat Brusch made a motion to approve the contract with VP Consultants through PMA Consultants, with the amount not to exceed $6,160.00. Bill Lovallo seconded the motion and it was unanimously approved.

Mary McHugh joined the meeting at 7:47 a.m.

Doors
Doors 125 and 126B - There was discussion about adding automatic door operators for handicapped access to the doors in the LABBB area. These doors would cost approximately $12,000 each. Jonathan Levi suggested that, instead of using the automatic door operators, these doors be installed with the ability to stay in an open position while someone in a wheelchair is brought into the building.

Door 131B – As part of the security package, Bill Lovallo is recommending that six doors should be changed to include card readers to allow controlled access. The cost of this change will be approximately $25,000. Bill Lovallo noted that the security package includes controls for the six additional doors; the security package will need to be voted on at a later date. 

Mary McHugh spoke about the importance of keeping the project on task and not allowing too many add-on's. She said that, if an item has been missed, it’s important to rectify it. However, if an item “would be nice”, it is important to remember that the WBC budget is limited and there is not a lot of time available for the WBC to discuss and add these items.

Jonathan Levi said that it is typical of a project to have a review of the security plans at this point. Bill Lovallo said that, when security was originally planned, the town had not engaged a security consultant. Now that one is engaged, the plans are more comprehensive and consistent with the overall security objectives for the school system. The changes to these six doors are integral with this security plan. Further, if the security consultant was on board during the design phase, these doors would have been included in the system.

The change order will cost $37,000, including the door operator. However, they will cancel the auto opener which costs $12,000 so the net cost becomes about $25,000. The consensus of the committee was to change the six doors so that they have swipe access.

Bill Lovallo made a motion to approve changing six doors so that they will have swipe access, to be listed in a change order which will be provided by Skanska at the meeting of February 16. Pat Brusch seconded the motion and it was unanimously approved. (Note: COR 027B was approved during the WBC meeting on March 23, 2011)

Construction update – Bill Endicott
Bill Endicott reported that they are hanging drywall in the southwest wing. The town inspections are done for the MEP rough in. In the core area, they have poured the roof slab and are getting the core weathertight. The permanent skylight will be installed this week.
In the northeast wing, they are full swing with the MEP rough-in. Their goal is to begin the drywall by the end of the week of February 14. In the basement, they are moving forward with MEP rough-in and piping. They are waiting for a generator to be installed. On the exterior, the brick veneer began about 10 days ago. The windows are scheduled to be delivered for the northeast wing early during the week of February 14. 

Color Subcommittee 
Mr. Levi said that the Color Subcommittee should meet to discuss the core, the bathrooms, the bleachers, the mats in gym, the flooring and the ipe. He would like to have a Color Subcommittee meeting on February 14 at 3:00 p.m. at the Wellington mods. 

At 8:20 a.m., Jonathan Levi and Bill Endicott left the meeting.

Architect's Contract
Eric Smith summarized the proposed resolution of the architect's requests for fees for asserted additional services due to the decision by the WBC to use the CM at Risk method. The resolution of this disputed issue is a compromise reflected in two related amendments. 

1st amendment – For claimed additional architect's services thru November 30, 2010 due to the use of the CM at Risk delivery method. The amount of this amendment is $113,000. All claims for additional services are released and waived by the architect.

2nd amendment – The architect will provide an average of four hours a week of additional services related to tasks that are associated with the CM at Risk and which occur between December 1, 2010 and the end of the job (39 weeks). The amount of this amendment is $17,000. 

Mary McHugh said that she believes these amendments are a fair resolution to the issues.
 
Eric Smith made a motion to approve the 1st and 2nd amendments to the Architect's Contract. Mary McHugh seconded the motion. The vote was eight in favor and one opposed.

At 8:30 a.m., Jonathan Levi rejoined the meeting.

Security Package
Bill Lovallo – discussed the six doors that need proximity cards for access:
·    Exterior door to the kitchen
·    Two breakout rooms
·    Nurse’s room
·    Access to roof
·    Communications room

The estimate of the cost by ARM, the security consultant, is $120K for the security package as designed.

Mr. Lovallo noted that, by state law, the town is allowed to use proprietary software, which will result in a cost savings for the project.

The originally planned 16 exterior cameras have been reduced to eleven.  There will be three interior cameras. They have also reduced the number of motion sensors. The monitor will go into central office in the administrative area (the public will not be able to see the monitor). The recording duration will be 30 days. 

Mr. Lovallo distributed the handout titled Wellington School IT/Security Budget.

Bill Lovallo moved that the WBC approve the security package as proposed by ARM, the security consultant. Pat Brusch seconded the motion and it was unanimously approved.

Lucy Pullen asked about community access to the building. Pat Brusch explained that the appropriate person will be able to electronically unlock the building for community access.

Amendment to the contract for PMA Consultants

John Bowe explained that there is an allowance in the WBC budget for the cost of support for the IT/Security committee. However, this service is not included the PMA contract. Sean Burke requested an adjustment to the PMA Consultants contract to support the design and installation of the IT/Security systems in the amount of $6,000.

John Bowe moved that the contract for PMA Consultants be amended to allow an additional $6,000 to provide support to the IT/Security committee for the WBC. Pat Brusch seconded the motion and it was unanimously approved. 

Lucy Pullen made a motion to adjourn the meeting at 8:45 am. The motion was seconded by Pat Brusch and unanimously approved.

Respectfully submitted,

Lucy Pullen
Secretary