Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
March 2, 2011
School Administration Building Conference Room
7:30 AM

Meeting #117

Committee Members Attending: Joe Barrell, John Bowe, Patricia Brusch, Laurie Graham, Mark Haley, Bill Lovallo, Lucy Pullen, Heidi Sawyer, Eric Smith

Absent: Mary McHugh, Joel Mooney, Ike Papadopoulos

Liaisons Attending: Amy Wagner

PMA - Owner’s Project Manager (OPM) Attending: Sean Burke

Skanska: Dan Lanneville, Bill Endicott

Design Team Consultants Attending:
Architect:  Jonathan Levi, Jonathan Levi Associates (JLA)
          Elizabeth Utz, Jonathan Levi Associates

Clerk: Chris Kochem

Mark Haley, Chair, called the meeting to order at 7:38 a.m. 

Bill Endicott reviewed the change orders from Skanska:
·    CEA 005 – in scope change for adjustment for discontinued carpet - $4,551. It will be charged to the Skanska contingency. Bill Lovallo made a motion to approve CEA 005. Pat Brusch seconded the motion and it was unanimously approved.
·    CEA 006 – in scope change to add aluminum sill support angles at particular window conditions. This change for $11,340 was in scope but was missed in the buyout. It will be charged to the Skanska contingency. Bill Lovallo made a motion to approve CEA 006. John Bowe seconded the motion and it was unanimously approved.
·    COR 026 – for insect screens for all operable windows, which were not in the original design due to architect omission. Owner decision to fund at a cost of $41,268. Bill Lovallo made a motion to approve COR 026. Pat Brusch seconded the motion and it was unanimously approved.
·    COR 027B – this item was deferred to the next WBC meeting.
·    COR 028 - to add silicone membrane at the window heads at a cost of $25,425; the owner’s consultant (Andy Barr) strongly recommends this action. Bill Lovallo made a motion to approve COR 028. Eric Smith seconded the motion and it was unanimously approved.
·    COR 030R - $1,736 – to add a two hour fire rating to the walls of the four electric rooms; the electrical inspector did not want a sprinkler in these areas so there will be savings for the – adjustment  sprinkler (there is a different COR for the ceilings of these rooms). Bill Lovallo made a motion to approve COR 030R. Pat Brusch seconded the motion and it was unanimously approved.
·    COR 034R - $697 – revise wall at OT/PT room to accommodate rain leader piping. Bill Lovallo made a motion to approve COR 034R. Pat Brusch seconded the motion and it was unanimously approved.
·    COR 035R – credit of $2,488 – adjustment for a chase with a credit for some millwork that was deleted. Bill Lovallo made a motion to approve COR 035R. Pat Brusch seconded the motion and it was unanimously approved.
·    COR 036 - $4,656 – cost to transport and dispose of the silty water with particulates from the geothermal drilling. They did not want this water to be drained into the town’s drain system (silt was reported to be in the pond by the newspaper). The contractor was able to obtain a better price than they would have received if it had been included in the original bid from this bidder. Bill Lovallo made a motion to approve COR 036. Pat Brusch seconded the motion and it was unanimously approved. 
·    COR 037 - $1,462 – to add a window between the nurse’s office and the exam room so that the nurse will be able to see students who are in the exam room from the nurse’s office. Bill Lovallo noted that the WBC may need to add window treatments to this window to allow privacy in certain situations. Bill Lovallo made a motion to approve COR 037. Pat Brusch seconded the motion and it was unanimously approved. 
·    COR 038 - $25,970 – this item was deferred. Under certain light conditions, one can see foil from the insulation through gaps between the ipe and the brick. Mr. Levi suggested that a scrim or fabric should be installed on the building so that the foil does not show through. The current cost for the above is $25,970. The design and construction teams are looking for a less expensive alternative. One option may be insect screening, which is very durable. 

Site Tours
Mark Haley announced tentative site tours for the committee on March 12 at 9:00 a.m. and March 14 at 5:00 p.m. The committee will observe that most of the classrooms are framed and the skylight is in. The roofing should be done in the next week; the drywall in the southwest wing is almost completed. 

Architect’s Report
Jonathan Levi presented a sketch for two proposed windows, which would create an overlook into the gymnasium from the second floor balcony of the northeast wing. The proposal is for two fixed acoustic glass windows, at a child’s eye height, to be added, one on either side of the area where the basketball hoop stores into the area. The window size is approximately 3'7" x 5'. Mr. Levi estimates that the approximate cost for this change will be under $5,000. There is acoustical glass between the gym and the public lobby. 

Construction Change Directive (CCD) - Bill Lovallo made a motion for a CCD to add two windows to create an overlook into the gym from the second floor of the northeast balcony, not to exceed $5,000. John Bowe seconded the motion and it was unanimously approved.

Jonathan Levi reported that, at Pat Brusch's request, the design team had researched the code requirements for the location of tackable surfaces in relation to egress doors. Because the code requires that tackable surfaces are a minimum of 5 feet away from egress doors, the design team is proposing that the tackable surface in the hallways be moved from beside the doors to above the cubby areas. The tackable surface would begin at 4'6" from the floor and go to 6'8" above the floor. 

There was discussion that this proposed location for the tackable surface would not be safe because of the height for teachers when they went to use the tackable surfaces. Heidi Sawyer suggested that a tackable strip be installed above the cubby area instead. There was agreement among the committee members to remove the tackable surface adjacent to the door so as to meet the code requirement and instead have a tackable wall topper strip that runs above the cubbies on both sides of the hallways. Jonathan Levi said he will work on the assumption that there will not be a cost impact to this change. 

Dan Lanneville reported that Skanska is coordinating a neighborhood “coffee with the contractor”.

Dan Lanneville and Bill Endicott left the meeting at 8:25 a.m.

FF&E Report
Pat Brusch reported that they are continuing to work with the FF&E contractor. The FF&E subcommittee hopes to present the bid to the WBC on March 9 and then go out to bid later that week. She reported that the anticipation has been that the bid prices would be very competitive. However, bid prices for the town of Burlington's FF&E bids recently came in over budget. The overrun is partly due to concerns of manufacturers that the price of oil will go up because of the domestic unrest that is happening in Egypt and Libya.

She noted that, since the new Wellington School will be replacing a building that is already in operation, there are furnishings and equipment that should be able to be brought to the new school, rather than needing to be bought as new.~The FFE subcommittee is going through the requests to be sure that the items being requested are needed and are not currently in place. She anticipates that the WBC's bidding should be at about $100,000 over the current FF&E budget. 

Once the FF&E wants to get the bid package out, the FF&E will make a priority list of items so that, when the bids come in, they can pick and choose up to 25% over/under.

Mrs. Brusch reported that samples of additional furnishings have been delivered to the Wellington mods and, on March 3, the FF&E sub-committee will meet to make additional recommendations. The subcommittee will then arrange to show the items to Mr. Levi. At the WBC meeting of March 9, the FF&E subcommittee will propose the bid package to the full WBC for a vote.  The FF&E subcommittee will post a meeting posted for March 4 at 2:00 p.m. in the Wellington mods.

IT Report
Bill Lovallo reported that the IT bids will be opened on March 8.

Joe Barrell, John Bowe, Lucy Pullen and Eric Smith (none of whom are members of the Color Subcommittee) left the meeting at 8:40 a.m. 

Color Subcommittee Discussion with the Design Team

Colors for the Student (Boys and Girls) Bathrooms
Floor and wainscot– Dur-a-flex, Inc. - Smoke Blue. At the belt line, there will be a transition to a lighter version of Smoke Blue paint, which will go to the ceiling. The counter and backsplash will be Cream. The partition will be Azure Blue. If possible, they will try to use the Scranton stainless instead.

Student Bathrooms - Heidi Sawyer requested that, in the student bathrooms, the top of the mirror should be at least 5 feet from the floor so that, if an adult is in the bathroom, they can see themselves without having to bend down. There was agreement by WBC members about this request for all student bathrooms.

Adult Bathrooms – There will be wall hung lavs, Dur-a-flex, Inc., beige epoxy floor and wall. At the belt line, there will be a transition to a lighter beige paint to the ceiling.

Colorways
Mr. Levi reported that the color VCT 7 was included in the plans in error. There are five colors and what was VCT 7 is now VCT 1.

VCT1 – yellow/tan
VCT2 - blue
VCT3 - green
VCT4 – red
VCT5 - violet

Communication with JLA
Heidi Sawyer asked for clarification on the communicating with the design team. She noted that, as chair of the Color subcommittee, she had been sending questions for the design team to Mr. Levi and copying Mark Haley, chair, and Pat Brusch, vice chair. Answers from the design team have only been sent to Mr. Haley and Mrs. Brusch. Since Ms. Sawyer is the chair of the Color Subcommittee, Mr. Levi agreed to instruct his staff to reply directly to Ms. Sawyer, with copies to Mr. Haley and Mrs. Brusch. 

At Heidi Sawyer's request, Mr. Levi confirmed that the trim color of the bulletin boards is white.

Work counters – time sensitive. Pat Brusch reported that the standard size for lateral file cabinets is 27.25". The FF&E consultant has said that the counters should be at least 27.5" or even 27.75" from the floor. The FF&E subcommittee asked for information about the counters from the design team, but have not received a reply. Pat Brusch will follow up with Sean Burke and Domenic Ingegneri to confirm that there is an allowable tolerance so that the cabinets will fit under the countertops. 

FF&E Plan for the art room – there was discussion that, if the storage components are 36" high, the counters should be 36.25" so that there is an allowable tolerance. Pat Brusch or Heidi Sawyer will ask Sean Burke about this. 

Location of a Changing Table
The program requires a changing table for the school. Questions were asked if there was a changing table in the nurse’s office. Mr. Levi responded that there was not, and the blocking for such an item has not been put into the design. When asked if the nurse’s bathroom wall will support a changing table, Mr. Levi said that it would not.

JLA designed a changing table into Toilet Room 128, which is one of the adult bathrooms. Blocking for the structural component for the changing table will be added by JLA in a PR (proposal request). This changing table may also be used by the preschool program and the members of the community who are visiting the school.

There was a suggestion that there be a changing table added into the bathroom that is at the end of the corridor where the LABBB classrooms will be. This would require a change order because the wall would need to have blocking (and such an item would need to be purchased by FF&E). It was decided that the changing table in the adult bathroom on the first floor will suffice. 

Carpet in the office to the nurse’s office 
Mr. Levi was asked to confirm that there will be no carpet in the nurse’s area. He reported that JLA is doing a bulletin to change the carpeting in this area to VCT.

Kiln
Mrs. Brusch again asked about the power requirements for a new kiln, a request that had been made to JLA weeks ago.~Mr Levi said that the power provided in the documents would accommodate the Welllington kiln that was in use at the time of the move; the engineer went to the Wellington and got the specs for that kiln.~It had been the intent of the school department to bring that kiln back to the new Wellington.~Recently, the Director of Fine & Performing Arts requested that a new kiln be purchased for the Wellington and the original one from Wellington be used at Chenery, where it has been during the relocation. The power for the requested new kiln is not part of the construction. The WBC decided to continue with the original decision to re-use the existing kiln.~This was a subject of much discussion before the move happened and the design was complete.~There is no compelling reason to change now.

Wellington School Signs
Heidi Sawyer asked to see the final drawing of the signs outside of the school.

Gym 
Lines – the center line will be black like the basketball lines.

Safety mats – there will be safety mats on the front of the bleachers; they will be removable, if needed. For the occupational therapy/physical therapy room, there will also be safety mats on the walls that do not have any millwork.

Bulletin boards - will be located to the right as one enters the gym, past the glass. There will be one large tackable surface. The chinup bars will be to the left, just prior to bleachers. The chinup bars will be purchased as part of FF&E. JLA will provide blocking to accommodate the chinup bars. JLA needs  to do a PR (Proposal Request) for the chinup blocking. The catalog for the chinup bar will be sent by Heidi Sawyer to JLA. 

Scoreboard Wiring - Heidi Sawyer will confirm that scoreboard wiring is being installed, even though there are no plans for a scoreboard at the present time.

Mark Haley moved to adjourn the meeting at 9:40 a.m. Pat Brusch seconded the motion and it was unanimously approved.

Mark Haley made a motion to adjourn the meeting at 9:40 a.m. The motion was seconded by Pat Brusch and unanimously approved.

Respectfully submitted,

Lucy Pullen
Secretary