Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
March 23, 2011
School Administration Building Conference Room
7:30 AM

Meeting #119

Committee Members Attending: John Bowe, Patricia Brusch, Laurie Graham, Mark Haley, Bill Lovallo, Mary McHugh, Lucy Pullen, Heidi Sawyer

Absent: Joe Barrell, Joel Mooney, Ike Papadopoulos, Eric Smith

Liaisons Attending: Donna Pini, Amy Wagner

PMA - Owner’s Project Manager (OPM) Attending: Sean Burke

Skanska: Dan Lanneville

Clerk: Chris Kochem

Pat Brusch, Vice Chair, called the meeting to order at 7:38 a.m. 

Construction Update
Dan Lanneville discussed the schedule. He said that, by Saturday, March 26, the project is expected to be at minus 13 days, which is July 18. The basic critical path of the schedule goes through the northeast wing. Mr. Lanneville was asked if Skanska could use more overtime to gain some days in the schedule. He said that working on a Saturday only makes sense if the task that comes next can be accelerated or allows gains in the project. He noted that the trades that need to step up to the plate are doing so.

Bill Lovallo noted that the project is not really “behind schedule”. The WBC intentionally bid the job with an early July completion date to give ourselves room for any potential delays. As planned, the children will be starting school at the new Wellington School on September 7, 2011. 

Mr. Lanneville said that they have released the ductwork on second floor of the core. They have been doing drywall and taping in southwest wing and drywall in the northeast wing. There are still open walls with no drywall in the core area because they moved to the northeast wing and did that section while a resolution was reached on the issue with the rooftop units above the core.

All exposed ceilings are painted in the southwest wing and they are now painting the ceilings in the northeast wing. On Saturday, March 19, drywall crews were in the southwest wing, preparing the walls so that the painters can begin painting the walls.

Mary McHugh arrived at 7:45 a.m.

Mr. Lanneville noted that neighbors will start seeing major progress over the next two/three weeks. The southwest scaffolding has come down. Bill Lovallo noted that, when one is building a house, the walls go up first; in the building industry, the walls go up last so that, while there is progress going on inside the building, the progress is not clearly noticeable to a passerby. Committee members agreed that taking the tent, which was around the building, down is a huge milestone.

The good weather during the week of March 14 allowed the masons to work more aggressively on the brick facade. The window installer will be moving over to the southwest wing after finishing wth the northeast wing. About half of the ipe was delivered on March 21. As early as next week, the painting filed sub-bidder will use the gym as a “shop” and start putting the sealant on the ipe. The first delivery of millwork is due during the first week of April.

The site work contractor will begin the rough grading on March 28. By May 1, the Skanska trailer will be removed so that the land area where the trailer is located can be reduced. 

Misc. Metals Subcontractor
Dan Lanneville reported that, on Friday, March 18, he sent a representative of Skanska to the Misc. Metals subcontractor’s shop and the Skanska representative determined that the subcontractor did not even have the raw materials for the stairs. Skanska defaulted the subcontractor and notified the bonding company, who put them on notice. The subcontractor has ten days to remedy this situation. If the subcontractor does not remedy the situation with the stairs, Skanska has lined up a replacement company to do the work.

Skanska Invoice
Dan Lanneville presented the current Skanska invoice, with an amount due of $1,652,118.94. This represents 52% of Skanska's contract. 
Bill Lovallo made a motion to approve the payment of $1,652,118.94 to Skanska. Laurie Graham seconded the motion and it was unanimously approved. 

Project Schedule
Mr. Lanneville noted that the schedule currently shows minus 15 days. That has been changed to minus 14 days and they expect to go to minus 13 days on Saturday, March 26. 
 
Prime Contract Change Order #3 
This change order is an accounting exercise that “rolls up” the change orders that have already been approved by the WBC into the contract with Skanska. The value of Change Order #3 is $31,479. This Change Order includes the following Change Order Requests: 016, 020A, 020B, 023, 026, 028, 030, 034, 035, 036, and 037. The approval of PCCO #3 will officially adjust the Skanska contract value to $28,801,295.

John Bowe made a motion to approve PCCO #3. Pat Brusch seconded the motion and it was unanimously approved.

Bill Lovallo noted that he is pleased that the project has just reached the construction budget from design. This amount does not include the building committee's construction contingency, which is still available, if needed.

Change Orders
·    COR 27B - $20,292 – out of scope – includes security hardware for six doors and wiring for seven doors. Bill Lovallo made a motion to approve COR 27B. Laurie Graham seconded the motion and it was unanimously approved.
·    COR 038R - $20,132 – scrim was added behind the brick and ipe to mask the insulation that can be seen through cracks in certain light conditions. They will try this out in a mockup to see if it works. Bill Lovallo made a motion to approve COR 038R, pending an acceptable review of the test mockup area by the OAC team. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 041 - $0 – location of photo sensors – incorporates Bulletin  99 into the contract. Laurie Graham made a motion to approve COR 041. John Bowe seconded the motion and it was unanimously approved. 
·    COR 042 - $0 – extend vanity depth 3" to fit plumbing in group toilet rooms – incorporates Bulletin 100 into the contract. Laurie Graham made a motion to approve COR 042. John Bowe seconded the motion and it was unanimously approved.
·    COR 043 – Credit of $716 - remove p-lam panels where folding partition meets exterior walls (in the cafeteria/music area). Laurie Graham made a motion to approve COR 043. John Bowe seconded the motion and it was unanimously approved. 
·    COR 044 – $2,193 - adjustment of door frame heights in the basement, addition of one door for water room access from inside the building. Bill Lovallo made a motion to approve COR 044. Laurie Graham seconded the motion and it was unanimously approved.
·    COR 046 – $0 - relocate one interior window in the principal’s office. Laurie Graham made a motion to approve COR 046. Heidi Sawyer seconded the motion and it was unanimously approved. 
·    COR 054 – Credit of $1,193 - change teldata and electrical cover plates from stainless to plastic ivory. Laurie Graham made a motion to approve COR 041. Bill Lovallo seconded the motion and it was unanimously approved.

Window Shades 
Amy Wagner asked, once again, to see the samples of the window shades and how they operate so that she can confirm that the shades will be able to reduce glare for children who have vision problems. 

Construction Changes 
Bill Lovallo proposed two Constructive Changes for approval. A Construction Change Directive (CCD) will be issued by the architect for each item and each has a cost impact. These are time sensitive items and cannot wait for specific pricing and WBC approval. Bill Lovallo asked for approval based on Order of Magnitude (OOM) pricing prepared by Skanska.

Change #1 – for running the four inch conduits for future photovoltaic (PV) installation on the roof at an OOM cost of $12,000. They are trying to reduce the conduit size to two inches. The conduits were originally included in the design but were eliminated at some stage of the process. The goal is not to have to install the conduits on the outside of the building in the future, when the town goes to PV. Mary McHugh moved to approve the installation of conduits, at an OOM cost of $12,000. Laurie Graham seconded the motion and it was unanimously approved.

Change #2 - for the installation of an outlet for electricity and data in the floor of the principal’s conference room at an OOM cost of $2,200.  The slab has to be cut for the secretary’s area and this will be done at the same time. Heidi Sawyer moved to approve a change order for the installation of an outlet for electricity and data in the floor of the principal's conference room at an OOM cost of $2,200. Laurie Graham seconded the motion and it was unanimously approved.

Site Meeting
There will be a meeting at the site to discuss playground equipment during the week of March 28, 2011.

Dan Lanneville left the meeting at 8:30 a.m.

Invoices
John Bowe, WBC treasurer presented the invoices. 
1    Andrew T. Johnson Co., Inc. for two invoices in the amounts of $46.76 and $1,299.88 for the printing and distribution of the FF&E bid documents for FF&E items. Pat Brusch made a motion to approve payment of $46.76 and $1,299.88. Laurie Graham seconded the motion and it was unanimously approved.  
2    Arlmont Word Processing Services for secretarial services for the February of January 2011. Pat Brusch made a motion to approve payment of $350.00. Bill Lovallo seconded the motion and it was unanimously approved.
3    Community Newpaper Co. for the legal advertisement for the Security bid. Pat Brusch made a motion to approve payment of $91.77. Bill Lovallo seconded the motion and it was unanimously approved.
4    Integrated Contract Design, Inc. for the FF&E Design Services Consultant, 100% CD. Pat Brusch made a motion to approve payment of $11,790.00. Bill Lovallo seconded the motion and it was unanimously approved.
5    Isaac's Relocation Service for two invoices for $138.00 each, for library books storage for 3/17/2011-4/17/2011 and 4/17/2011-5/17/2011. This cost is to be paid from the relocation budget. Pat Brusch made a motion to approve two payments of $138.00 each. Bill Lovallo seconded the motion and it was unanimously approved.
6    Jonathan Levi Architects for $113,000, per Amendment #1, for professional services from December 1, 2009 through November 30, 2010. Bill Lovallo made a motion to approve payment of $113,000. Lucy Pullen seconded the motion; the vote was seven in favor, one opposed. 
7    Jonathan Levi Architects for $30,371.43 for CA professional services from February 1, 2011 through February 28, 2011. Laurie Graham made a motion to approve payment of $30,371.43. Lucy Pullen seconded the motion and it was unanimously approved.
8    Modular Space Corp./Modspace for the lease (LABBB) from 2/28/2011-3/30/2011. Bill Lovallo made a motion to approve payment of $1,600.00. John Bowe seconded the motion and it was unanimously approved.
9    Modular Space Corp./Modspace for the lease (201 Concord Ave) from 2/28/2011-3/30/2011. Bill Lovallo made a motion to approve payment of $14,000.00. John Bowe seconded the motion and it was unanimously approved.
1    Morrissey, Hawkins, & Lynch for legal services for January 2011. John Bowe made a motion to approve payment of $300.00. Pat Brusch seconded the motion and it was unanimously approved.
1    Morrissey, Hawkins, & Lynch for legal services for February 2011. John Bowe made a motion to approve payment of $112.50. Pat Brusch seconded the motion and it was unanimously approved.
1    PMA Consultants for services from February 1-28, 2011 for $34,000.00. Pat Brusch made a motion to approve payment of $34,000.00. John Bowe seconded the motion and it was unanimously approved.
1    PMA Consultants for $4,812.50 for Applied Risk Management (security consultant) services from February 1-February 28, 2011. Pat Brusch made a motion to approve payment of $4,812.50. Laurie Graham seconded the motion and it was unanimously approved.
1    PMA Consultants for $7,876.88 for McPhail services from January 2-January 31, 2011. This invoice was not paid so that additional research could be conducted on it.
1    PMA Consultants for $732.60 for Briggs services from December 28, 2010-January 25, 2011. Bill Lovallo made a motion to approve payment of $732.60. Pat Brusch seconded the motion and it was unanimously approved.
1    Webb Consulting Services, LLC for $210.00 for the IT budget consultant. Bill Lovallo made a motion to approve payment of $210.00. Pat Brusch seconded the motion and it was unanimously approved.

Donna Pini left the meeting at 8:47 a.m.

Approval of Minutes
John Bowe moved approval of the minutes for the meetings of December 1, 2010, December 15, 2010, January 5, 2011, and February 16, 2011. Lucy Pullen seconded the motion and it was unanimously approved.

FF&E
Pat Brusch reported that she anticipates having a meeting during the afternoon of Friday, April 8 to view sample furniture and vote to approve it.

IT/Security
Bill Lovallo reported that Galaxy, the security contractor, is working at the site.

John Bowe left the meeting at 8:50 a.m.

MSBA
Mark Haley reported that the MSBA wants to renegotiate their contract with the town. The MSBA is proposing reducing the reimbursement amount by $128K. Mary McHugh stated that the WBC went to residents of the town with the reimbursement plan from the MSBA and citizens voted according to that plan. It is not reasonable that the WBC should now be expected to give money back to the MSBA.  WBC members are in agreement that they would like to defer this negotiation with the MSBA until the end of the process.

Mary McHugh left the meeting at 8:55 a.m.

Future meetings:
Wednesday, April 6 at 7:30 a.m. in the SAB.

Neighborhood concerns:
Lucy Pullen reported that Susan Carey, who lives next door to the Town Lot, wrote to Lucy to express concern that Skanska has been dumping snow on the Town Lot. Mrs. Carey noted that there is a lot of debris in this area now that the snow is melting. Mark Haley investigated Mrs. Carey’s concerns and said that it was the town of Belmont who had dumped the snow (from clearing intersections) and that the Town will clean up the debris in this area after the snow has fully melted. In addition, there is a pipe that the gas company left behind from their work on Orchard Street, which was not part of the Wellington School project, and that pipe will also be removed. Bill Lovallo noted that the town is giving serious consideration to adding Orchard Street to the planned road work that is scheduled for the summer of 2011.

Lucy Pullen made a motion to adjourn the meeting at 9:12 a.m. The motion was seconded by Pat Brusch and unanimously approved.

Respectfully submitted,

Lucy Pullen
Secretary