Wellington School Building Committee Minutes
WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
April 6, 2011
School Administration Building Conference Room
7:30 AM
Meeting #120
Committee Members Attending: John Bowe, Patricia Brusch, Laurie Graham, Mark Haley, Bill Lovallo, Lucy Pullen, Heidi Sawyer, Eric Smith
Absent: Joe Barrell, Mary McHugh, Joel Mooney, Ike Papadopoulos
Liaisons Attending: Amy Wagner
PMA - Owner’s Project Manager (OPM) Attending: Sean Burke
Clerk of the Works: Domenic Ingegneri
Skanska: Dan Lanneville, Bill Endicott
Design Team Consultants Attending:
Architect: Jonathan Levi, Jonathan Levi Associates (JLA)
Clerk: Chris Kochem
Guests: Steve Mazzola
Mark Haley, Chair, called the meeting to order at 7:35 am
Architect’s Report – Jonathan Levi
Mr. Levi noted that the new Wellington School was “unwrapped” a few weeks ago and the progress is now much more visible and tangible, both in and out of the building. They will soon begin putting the ipe on the building. They are working out details to make sure the outside of the building is weatherproof. There has been a smooth collaboration with the subcontractor who is in charge of this area. They will be setting the roof top units (RTUs) in place on the roof so that they can start conditioning the building. They want to make sure that there is not too much moisture in the building so that the millwork won’t be affected. The relative humidity inside the building wants to be what it will be permanently and this can affect the millwork.
He reported that there will be further impacts to ceilings where the specific rooftop units are located on the roof. In particular, this impacts one grade three classroom, where the ceiling will be slightly lower because of the amount of the ductwork coming down from the roof. The usable area of the classroom will still be the same; this is the same classroom that was impacted by the exhaust from the emergency generator.
Windows – to make sure the windows are properly flashed where they meet the roof, they are doing a mockup/simulation of this in the gym, prior to actually doing the work.
Weatherproofing - with the assistance of the town’s envelope consultant, they have resolved the weatherproofing issues. They now need to make sure the finish does not affect the weatherproofing.
The project is entering a smoother phase and the committee will quickly see the classrooms receiving finishes, millwork and casework so that they will look more like classrooms.
He noted that he appreciates having had the opportunity to work on this building and gave his perception of what the team has accomplished. What is so impressive relates way back to the tours the building committee did of school buildings four or five years ago. When they went to innovative schools, what differentiated one school from another were the grand libraries and the magnificent staircases and the atria in the main lobbies. The Wellington building, by contrast, concentrates many innovative design features in the classrooms themselves, with the large expanse of windows, and the light shelves which bring natural light to the far corners of the classrooms. He noted that the classrooms of the building are really spectacular - the most important part of the project is the amount of light, the way the classrooms will work functionally and the corner windows.
Construction Update –Dan Lanneville
Southwest wing – they are almost completely done with taping and drywall. The painters are starting to mobilize and will begin priming this area in the next few days.
The first millwork delivery is scheduled for next Monday (April 12). The light shelves and the MDF panel; the acoustic wall panels will be delivered next week as well. Within the next couple of weeks, the light shelves, acoustic panels, and the ceiling grids will be installed in the southwest wing.
Northeast wing – has been 100% sheet-rocked and they are in the process of taping/finishing the sheetrock.
Core – electrical rough-in of the walls has been done. There is a heavy mechanical presence in the core. They are working on overhead piping in the core and they expect to be done by the middle of next week. They will soon begin sheet-rocking in the core area.
Stairs – as a result of the surprise shop visit and default letter, the Misc Metals subcontractor, on the following Tuesday, delivered the southwest wing stairs to the building. They delivered the northeast wing stairs yesterday. While the contractor has made these deliveries, Skanska officially defaulted them and asked the bonding company to put together a delivery plan per the original construction schedule. That way, if they fail to remedy any of the stairs, the omissions can be used against them so that the project stays on track.
Miscellaneous
When driving by the southwest wing, citizens will note that more than half of the windows have been installed. The brick is basically complete in the southwest wing and on the St. Joseph’s Church side of the core. This will allow the landscaping work to begin in this area.
Yesterday (April 5), they started the scaffolding on the north elevation and they hope the mason finishes on or near April 15.
The critical path is to keep the finishes on the inside going. They will have a clearer picture of the schedule on Thursday, April 7.
Jonathan Levi left the meeting at 8 a.m.
Change Orders
Mark Haley reported that the OAC team has reviewed and approved the following change orders.
· COR 051 – an RFI was issued for this item; for waterproofing of the below grade walls at the gymnasium (exterior grade of the parking lot is above the gym) for $3,136. Pat Brusch made a motion to approve COR 051. John Bowe seconded the motion and it was unanimously approved.
· COR 055 – to add a ceiling at the first floor egress stair for $3,291. Pat Brusch made a motion to approve COR 055. John Bowe seconded the motion and it was unanimously approved.
· COR 060 – to add a small wall chase to conceal piping for $0. Eric Smith made a motion to approve COR 060. John Bowe seconded the motion and it was unanimously approved.
· COR 061 – for exterior site work, to add geotextile fabric to reinforce the subgrade under all paving for $16,965. Pat Brusch made a motion to approve COR 061. John Bowe seconded the motion and it was unanimously approved.
In the following two change orders, the allowance for the cost of adding dense grade material where unexpected site conditions were poor was paid half in and half out of scope and divided between the WBC and GMP contingencies:
· COR 70 – out of scope – for dense grade material added where unexpected site conditions are poor for $23,163. Pat Brusch made a motion to approve COR 070. John Bowe seconded the motion and it was unanimously approved.
· CEA 009 - in scope, to be paid from the GMP contingency – for dense grade material added where unexpected site conditions are poor for $21,615. Pat Brusch made a motion to approve CEA 009. John Bowe seconded the motion and it was unanimously approved.
IT/Security Subcommittee
Emergency Communication
Bill Lovallo reported that the IT/Security Subcommittee has been working with the Fire Department regarding emergency communication within the building. Now that the walls and brick are up, the fire department has been able to do the test regarding what type of repeater will be required and they have determined that the fire department is mandating that the Wellington install a bi-directional amplifier. The subcommittee obtained a quote for $36,693 for the bi-directional amplifier from a state vendor and the cost can be absorbed in the IT budget. Mr.Lovallo reported that the antenna for the repeater will be on the roof of the building so that 2-inch conduits will need to be added to the core at a cost of approximately $8,000, as estimated by Skanska.
Pat Brusch made a motion to instruct Skanska to install the conduit for this project at an order of magnitude of $8,000. Eric Smith seconded the motion and it was unanimously approved.
SMART Board bids – the bid numbers for the SMART Boards came in under what was estimated. As was stated at a previous WBC meeting, the WBC will purchase 21 SMART Boards this summer to fill all the occupied classrooms, and will purchase the remaining four SMART Boards during the next year. This will allow the WBC to take advantage of any changes in technology over the next few months, but will still mean that all classrooms will be outfitted with SMART Boards when the project is complete. The $11,000 in savings from the SMART Board bids will be held in the IT budget and used towards the cost of the four additional SMART Boards.
Dan Lanneville and Bill Endicott left the meeting at 8:15 a.m.
IT/Security Budget
Bill Lovallo presented and discussed the Wellington School/IT Security Budget with updated costs as of 4-6-2011. He noted:
· Line 22 (Future Computers/IT for non-staffed classrooms at $25,000) and Line 23 (Future SMART Boards for non-staffed classrooms) have been added so that these classrooms have equipment if staffing is added.
· Line 24 (SMART Board blocking) for $5,000 is for the blocking to allow the SMART Boards to be properly attached to the surfaces of the classroom walls.
· Line 25 (electronic keyboard) for $6,000 – John Bowe will research whether this item could be obtained at a lower cost.
As of 3/25/2011, the net amount still available in the IT/Security budget is $34,304 so the cost of some copy machines may be able to be paid for our of the IT/Security budget.
Technology Program
Steve Mazzola presented a three page handout titled “Wellington Elementary School – Technology Program (Revised 4/5/2011)”.
He discussed the updates to the previous version, which are shown in blue on page 2 (Classrooms – 3-3, 4-2, 4-5, 1-2) for the technology equipment for the unstaffed classrooms and page 3 (network switches and labor to bring in Verizon). The total amount has increased by $11,000 but there was a savings of $8,000 for SMART Boards.
There will need to be one phone line brought in by Verizon for the elevator. He anticipates that Verizon will be done in May.
Heidi Sawyer asked about the projector screen for the cafeteria. It will be a pull style, attached to the wall, and the screen will be a minimum of 100” diagonal.
Wireless network controller (on page 3) for $32,000, including installation - there was discussion that the school system’s current wireless network controller is near capacity and might allow 10 more access points, which is not enough to include the new Wellington. While consideration was given to having a stand-alone network controller for the Wellington, this is not a cost-effective solution as you then have two controllers that need to be managed, upgraded, etc. Since the need to have a new wireless network controller is a cost that is imposed by the new Wellington School, this is a valid expense. The cost of $32,000 takes into account the trade-in of the current system for the new one. The new system will also allow the school system to go to N technology, which will also allow additional growth in the future. They will also purchase a wireless network controller.
Heidi Sawyer asked about microphones and Mr. Mazzola stated there are two in the budget.
Bill Lovallo reported that the security work is being done at the Wellington site by Galaxy.
Steve Mazzola left the meeting at 8:35 a.m.
Amendment to the PMA Contract
Increase of the allowance for McPhail by the amount of $15,000 – will get one day of time for the next 15 weeks – any money not spent will be returned to the town; will need to be able to call them to review site conditions because of the rain.
Mark Haley moved to approve the amendment to the PMA contract. Pat Brusch seconded the motion and it was unanimously approved.
Minutes of January 19, 2011 and February 9, 2011
Pat Brusch made a motion to approve the minutes of the meetings of January 19, 2011 and February 9, 2011 as amended. Eric Smith seconded the motion and it was unanimously approved.
Future Meetings
· Monday, April 11, 2011 at 5:30 p.m. in Room 144B of BHS (to vote on the furniture contract)
· Wednesday, April 20, 2011 at 7:30 a.m. in the SAB
Eric Smith left the meeting at 8:45 a.m.
FF&E Subcommittee
Pat Brusch reported that the FF&E bids were opened on Friday, April 1. The subcommittee will be meeting with the consultant later today to get a detailed report. The consultant has reported that they are within budget for the furnishings.
Lucy Pullen made a motion to adjourn the meeting at 8:50 a.m. The motion was seconded by Pat Brusch and unanimously approved.
Respectfully submitted,
Lucy Pullen
Secretary