Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
August 10, 2011
School Administration Building Conference Room
7:30 AM

Meeting #134

Committee Members Attending: Joe Barrell, John Bowe, Patricia Brusch, Laurie Graham, Bill Lovallo, Mary McHugh, Lucy Pullen, Heidi Sawyer

Absent: Mark Haley, Joel Mooney, Ike Papadopoulos, Eric Smith

Liaisons Attending: Amy Wagner

PMA - Owner’s Project Manager (OPM) Attending: Sean Burke

Skanska: Dan Lanneville, Bill Endicott

Clerk: Chris Kochem

Guests: Thomas Kingston, Superintendent of Schools; Steve Mazzola, Director of Technology; Franklin Tucker, Belmont Patch

Pat Brusch, Vice Chair, called the meeting to order at 7:35 a.m.

Mrs. Brusch summarized the WBC's August 9 meeting. She noted that the WBC voted 4-3, with one abstention, to recommend to the Belmont School Committee that the Wellington be opened on September 7. 

Mrs. Brusch said that the TCO (Temporary Certificate of Occupancy) process continues, regardless of the decision as to when to open the school. The date that the TCO is approved is the date that the Town of Belmont has to take the building. The TCO signifies that the building is ready for its intended use. If, at any time, there is an issue, Ara Yogurtian (Building Inspector) will not issue the TCO. Also, for a TCO to be issued, the engineers and architect must sign final construction affadavits.  

The TCO is on track to be issued on August 19. As of the date the TCO is issued, the Town of Belmont must insure the building and Mrs. Brusch will confirm that the new Wellington will be added to the Town's umbrella policy. They don't want to surrender Builders’ Risk, just want to insure the building for use. A permanent Certificate of Occupancy will not be issued until all conditions of the TCO are met.  

Steve Mazzola reported that, due to the Verizon strike, Verizon has cancelled the installation of phone lines for security. However, this will not affect the issuance of the TCO.

Change Order Requests (All CEA's are in scope; all COR's are out of scope.)
Change orders totaling $137,458 were presented. Pat Brusch noted that most change orders are due to errors or omissions by JLA and that the WBC evaluation of JLA's errors and omissions is not complete. 
·    CEA 027 for $7,000 - escalation and added labor cost for concrete contractor's come back operation; only one mobilization bought but logistics required two mobilizations. John Bowe made a motion to approve CEA 027. Lucy Pullen seconded the motion and it was unanimously approved.
·    CEA 030 for $1,847 (RFI 408) - provide wood access panels in corridors due to change in access panel requirements. John Bowe made a motion to approve CEA 030. Lucy Pullen seconded the motion and it was unanimously approved.
·    CEA 031 for $7,624 - revise insulation at southwest egress stair to fit within brick cavity; original design had conflict at wide beams. John Bowe made a motion to approve CEA 031. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 018 for $1,929 (Bul 034) - missing plumbing for floor mount toilets; toilet plumbing not coordinated with fixtures. John Bowe made a motion to approve COR 018. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 059 for $13,613 (Bul 104) - add four more sinks in two art rooms (+2 sinks in each room); Owner had requested four in each room, only two were shown. John Bowe made a motion to approve COR 059. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 067R for $4,018 (Bul 085) - added angle frames at one second floor window; missing angle installed. John Bowe made a motion to approve COR 067R. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 071R for $1,084 (Bul 107) - added vents in walls at exterior to move warm air into wall; reduce exposure to pipe freeze-ups in exterior walls. John Bowe made a motion to approve COR 071R. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 075R for $7,348 (Bul 115) - add shaft walls to conceal duct work and generator exhaust; coordination of duct work and generator exhaust. John Bowe made a motion to approve COR 075R. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 102R for $31,452 (Bul 043) - add acoustic treatment for 23 duct sound attenuators; engineer made change to meet interior acoustics. It was noted that GGD (contractor) did not use BIM modeling for the mechanicals. John Bowe made a motion to approve COR 102R. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 103R for $14,983 (RFI 030) - length of return duct added due to shift in main duct requested by Skanska; return mains were moved in ceilings at classrooms to fit above ceilings. John Bowe made a motion to approve COR 103R. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 104R for $841 (Bul 056) - relocation of hot water supply and return piping; location shown on drawings would not fit piping. John Bowe made a motion to approve COR 104R. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 109R for $5,016 (RFI 152) - revisions to five steel beams to change profile to match soffit; steel changes occurred after steel was erected. John Bowe made a motion to approve COR 109R. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 110R for $5,402 (Bul 150) - added window blocking at classrooms and support rooms; ongoing design coordination. John Bowe made a motion to approve COR 110R. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 113 for $6,194 (RFI 466) - changes to foundation wall at service area (in conjunction with CEA 027); structural coordination added changes. John Bowe made a motion to approve COR 113. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 120 for $8,573 (OAC) - install side lap welding at top of steel deck in exposed deck areas; specs and drawings in conflict, required for aesthetics.  John Bowe made a motion to approve COR 120. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 121 for $724 (RFI 489) - four new closures added to resolve conflict at light shelf and closure; required to resolve conflict at light shelf and closure. John Bowe made a motion to approve COR 121. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 125 for $4,285 (RFI 486) - added water main back flow preventer, required by plumbing inspector. John Bowe made a motion to approve COR 125. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 132 for a credit of $225 (Bul 135) - revise pads and tack boards in gym, requests made by Owner. Heidi Sawyer made a motion to approve COR 132. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 135R for $1,849 (Bul 062) - added ductwork for one exhaust fan in the kitchen; exhaust fan relocated at roof. John Bowe made a motion to approve COR 135R. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 136 for $993 (Bul 114) - additional blocking at northeast and southwest roof edges; roof edge details added to contract documents. John Bowe made a motion to approve COR 136. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 138 for $1,416 (Bul 155) - add three drip pans under grease traps in head end room; Owner's request to add protection to IT equipment. John Bowe made a motion to approve COR 138. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 140 for $9,616 (OAC) - add 100 teacher locks at closet doors; requested by Owner but were missing on the contract documents. John Bowe made a motion to approve COR 140. Lucy Pullen seconded the motion and it was unanimously approved.
·    COR 142 for $1,876 (RFI 448) - add bump out to conceal piping in west core area; ongoing MEP coordination. John Bowe made a motion to approve COR 142. Lucy Pullen seconded the motion and it was unanimously approved.

Site Tour Visits
Pat Brusch requested that WBC members who go into the building should note and email any and all items of concern to Mrs. Brusch so that these items can be noted. Most of these items will likely be added to the "after September 7 list". The only items that will be addressed between now and September 7 are life safety changes. In addition, once the teachers move in, the teachers will be asked to give a list of the issues they have noted in each classroom. The WBC is currently only asking the contractor to do the items that are required to get the building open. 

Blacktop
Joe Barrell asked if the striping can be done on the blacktop once the blacktop has been done. Mr. Lanneville noted that the striping can be done right away but the geometric shapes on the lower school playground cannot be painted for four weeks.

IT Installation
Steve Mazzola asked the approximate date that the IT team can begin to install the computers in the classrooms. Mrs. Brusch said that, with the ongoing furniture deliveries, it is difficult to keep the classrooms secure. Mr. Lanneville suggested waiting until August 29 for IT setup. Mr. Mazzola then said the IT staff will probably do a Plan B, which is to unbox the computers in the PMA room and deliver them to the classrooms after school opens. Mrs. Brusch noted that there is one empty classroom that may be used by the IT team. Mr. Lanneville said the Skanska team will probably move out of the classsroom they are using during the week of August 22.

Future WBC Meetings:
August 17, SAB at 7:30 a.m. 
August 24, SAB at 7:30 a.m.
August 31, SAB at 7:30 a.m.
September 7, SAB at 7:30 a.m.

Lucy Pullen made a motion to adjourn the meeting at 8:47 a.m. The motion was seconded by Pat Brusch and unanimously approved.

Respectfully submitted,

Lucy Pullen
Secretary