Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
September 28, 2011
School Administration Building Conference Room
7:30 AM

Meeting #138

Committee Members Attending: Joe Barrell, John Bowe, Patricia Brusch, Laurie Graham, Bill Lovallo, Lucy Pullen, Heidi Sawyer, Eric Smith

Absent: Mark Haley, Mary McHugh, Joel Mooney, Ike Papadopoulos

Liaisons Attending: Amy Wagner

PMA - Owner’s Project Manager (OPM) Attending: Sean Burke

Clerk: Chris Kochem

Pat Brusch, Vice Chair, called the meeting to order at 7:38 a.m. 

Approval of Minutes
·    July 6, 2011 - John Bowe made a motion to approve the minutes of July 6, 2011. Laurie Graham seconded the motion and it was approved with a vote of six in favor and two abstentions.
·    July 20, 2011 - Eric Smith made a motion to approve the minutes of July 20, 2011. Laurie Graham seconded the motion and it was unanimously approved.
·    July 27, 2011 - John Bowe made a motion to approve the minutes of July 27, 2011. Heidi Sawyer seconded the motion and it was unanimously approved.
·    August 3, 2011 - John Bowe made a motion to approve the minutes of August 3, 2011. Laurie Graham seconded the motion and it was approved with a vote of seven in favor and one abstention.
·    August 9, 2011 - John Bowe made a motion to approve the minutes of August 9, 2011. Laurie Graham seconded the motion and it was approved with a vote of seven in favor and one abstention.
·    August 10, 2011 - John Bowe made a motion to approve the minutes of August 10, 2011. Laurie Graham seconded the motion and it was approved with a vote of seven in favor and one abstention.
·    August 24, 2011 - John Bowe made a motion to approve the minutes of August 24, 2011. Laurie Graham seconded the motion and it was approved with a vote of seven in favor and one abstention.
·    August 31, 2011 - John Bowe made a motion to approve the minutes of August 31, 2011. Laurie Graham seconded the motion and it was unanimously approved.

Freedom of Information Request
Mrs. Brusch said that there has been a Freedom of Information request for the WBC minutes of meetings since June 22, 2011. The minutes will be provided to the Town Clerk. 

RooftopUnits 
The plywood part of the screen has been installed on the south side of the building.~Despite that, the noise level seems to be slightly above that proscribed in the town noise by-law.~Skanska has put the night time mode lower in order to comply with the by-law. Pat Brusch asked for a baseline level without the units running at all.~Joe Barrell asked that the Clerk of the Works be present if this test is being done by the police. Bob Berens (acoustic engineer) was on site yesterday and observed what the issues were.
~
Kitchen - There was discussion about the kitchen layout and design, which was all done in consultation with Paul Browne, Belmont's School Food Services Supervisor. The height of the sneeze guard requires the staff to walk around the unit to give each student their meal, which is not efficient. Mrs. Brusch asked if there was a way to make the two food stations to be slighly further apart so the plates could be passed through the middle.~She has asked the design consultant to contact Fred Domenici and Paul Browne to observe the issues and find a solution.

Grass Field - Amy Wagner has given permission for the grass field to be put in during the school day. This area will have fencing around it. 

Lights at Night - Laurie Graham asked why the lights are on in the building late at night. The reason is that some workers are in the building til 2 a.m. 

Project Staffing - Joe Barrell noted that the project is not being staffed in the off hours as was expected. Mr. Lovallo said that some change orders have not been approved yet. Mr. Lovallo said that they are working on getting resolution to the issues. 

Building Plaque - Mr. Barrell said that a citizen had inquired as to whether there would be a plaque recognizing the Building Committee in the building. Mrs. Brusch responded that a plaque will be placed in the building after it is completed.

Front Entrance – Mrs. Brusch reported that the architect is concerned that the fins on the outside of the building have not been finished. This work will take 14 work days for each side (could be done simultaneously).~Mr. Lovallo and Mrs. Brusch said that the priority of the town is to have the building 100% functional, and the fins are not a functional issue. It is more important that the contractor concentrate on the inside of the building.~WBC members agreed with this.

Acoustics – Amy Wagner said that sound is carrying from some rooms/offices into the adjoining areas (ex. guidance counselor's office and the adjoining classroom). Sean Burke said that Domenic Ingegneri should first review construction to make sure the areas in question were built to plans/specs. If Mr. Ingegneri says that the areas were built to plans/specs, then the WBC should consult the acoustic engineer.

Gang Bathrooms - vanities and mirrors will soon be installed.

Floors
1) The custodians have not been able to get a shine on the floor tile in the classroom wings. The OAC has asked Jonathan Levi to consult with Armstrong, the floor manufacturer, about the floors. Fred Domenici will also attend this meeting. Mr. Lovallo noted that this tile is porous. Mr. Burke said it is important to confirm that the correct product is being used on the floors.
2) Floors in the core - Mr. Lovallo has asked the rep to consult on the best way to maintain these floors.

Mods Schedule – Pat Brusch said that the mods should be removed by November.

Future meetings:
October 5, 2011

Lucy Pullen made a motion to adjourn the meeting at 8:35 a.m. The motion was seconded by Eric Smith and unanimously approved.

Respectfully submitted,

Lucy Pullen
Secretary