Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
November 16, 2011
School Administration Building Conference Room
7:30 AM

Meeting #142

Committee Members Attending: John Bowe, Patricia Brusch, Laurie Graham, Mark Haley, Bill Lovallo, Joel Mooney, Lucy Pullen, Heidi Sawyer

Absent: Joe Barrell, Mary McHugh, Ike Papadopoulos, Eric Smith

Liaisons Attending: Donna Pini, Amy Wagner, Ara Yogurtian

PMA - Owner’s Project Manager (OPM) Attending: Sean Burke

Clerk: Chris Kochem

Mark Haley, Chair, called the meeting to order at 7:38 a.m. 

Orchard Street Reconstruction
Ara Yogurtian of the Belmont Community Development Office discussed the Orchard Street reconstruction. Because of the damage that the Wellington project would cause to Orchard Street, the WBC had allocated a certain budget for assisting with the Orchard Street reconstruction. Due to a very wet August and the slipping of the Wellington construction schedule and the construction teams still being in the area when the paver layer was first put down, the paving degraded in five areas. Mr. Yogurtian said there is approximately $24K in additional costs needed to repair the problems caused by the construction to the newly paved sections of the road. The Community Development Office has asked the WBC to assist with half these costs. There was agreement among committee members that this is a reasonable cost.

Bill Lovallo made a motion to pay $12,000 from the Wellington relocation fund to assist in the road repair on Orchard Street. Pat Brusch seconded the motion and it was unanimously approved.  

Shades
·    Amy Wagner reported that there have been issues with heat, shades, and glare in some classrooms and offices Mr. Lovallo noted that it is important to fix the shades in the various offices. 
·    JLA has identified a better shade for the lower windows. Sean Burke was instructed to work with Adam Maxcy to test out a simpler approach for the chains for the shades.
·    A repeater will need to be added in order for the remote for the cafeteria shades to work. 

Floors
·    Core -  Laurie Graham asked about the core floor. It will be done during the winter break.
·    Classroom Floors – per Sean Burke, the subcontracting team did not remove all the furniture from the rooms when they re-finished them. They also did not burnish the floors. The job that was done in the classrooms did not match the hallways, which is the benchmark. If this is not resolved, payment will be withheld from the subcontractor and alternate plans will be made to do this project. The WBC instructed Sean Burke to inform Skanska that the WBC will not accept this work as it was done.
·    Bathroom floors - Amy Wagner reports that the bathroom floors are slippery due to dripping hands on the way to the hand dryers. This is an action item for JLA to identify a way to make the floors less slippery.

Playgrounds
Heidi Sawyer gave a report about the playground. She said that the exterior metal benches around the playground look like they were sponge painted. In addition, the benches were not installed properly. They are supposed to have a poured concrete foundation beneath them and they are currently directly on the blacktop. Skanska will take them out until they can be installed properly. GameTime provides special bolts and nuts that have special locks on them but it appears the installer did not use them on the playground equipment. Mark Haley has asked Recreation Department to review the installation as the town playgrounds are also GameTime equipment. 

Bill Lovallo said that the punch list has to be done for outside of the building. In addition, for warranty purposes, the installation needs to be reviewed directly with GameTime.

Miscellaneous
·    The commissioning agent needs to verify that the balancing of the heat has been done.
·    Ara Yogurtian has requested information about the handrail from the architect. Mark Haley said there is a gap between where it comes beyond the verticals. Ara said that there could be more verticals. 
·    Principal’s office – Amy Wagner said that her office door always stays locked. She would like to be able to have it unlocked during the school day so that she does not have to get up to open the day every time there is a visitor.
·    Scan cards for the community room and the breakout rooms. There was a discussion about putting handles on those doors. 

Invoices
1    Valley Communications for IT equipment, to be paid from the IT budget. Bill Lovallo made a motion to approve payment of $3,706.05. The motion was seconded by Laurie Graham and unanimously approved. 
2    BeSafe Technologies, Inc. for BeSafe installation and setup of the building security documentation for the Belmont Police Department, to be paid from the IT budget. Bill Lovallo made a motion to approve payment of $1,605.00. The motion was seconded by Laurie Graham and unanimously approved. 
3    Cronin Signs & Truck Lettering for wall mount kits for the SMART Boards, to be paid from the IT budget. Bill Lovallo made a motion to approve payment of $620.00. The motion was seconded by Laurie Graham and unanimously approved. 
4    Galaxy Integrated Technologies for the Wellington School security system (90% billed), to be paid from the IT budget. Bill Lovallo made a motion to approve payment of $4,159.02. The motion was seconded by Laurie Graham and unanimously approved. 
5    Valley Communications for IT equipment, to be paid from the IT budget. Bill Lovallo made a motion to approve payment of $1,795.50. The motion was seconded by Laurie Graham and unanimously approved. 
6    James W. Flett Company, Inc. for the removal of jersey barriers at the Wellington Modulars, to be paid from the relocation budget. Bill Lovallo made a motion to approve payment of $2,000.00. The motion was seconded by Pat Brusch and unanimously approved.
7    Energy Economics, Inc. for professional services through October 2011. Bill Lovallo made a motion to approve payment of $480.00. The motion was seconded by Joel Mooney and unanimously approved.
8    BBE Office Interiors for chairs and work station furniture, to be paid from the FF&E budget. Pat Brusch made a motion to approve payments of $15,873.76 and $24,708.60. The motion was seconded by Laurie Graham and unanimously approved. 
9    Boston Showcase Company for kitchen equipment, to be paid from the FF&E budget. Pat Brusch made a motion to approve payment of $1592.77. The motion was seconded by Laurie Graham and unanimously approved. 
1    Contrax Furnishings for library furnishings, to be paid from the FF&E budget. Pat Brusch made a motion to approve payments of $16,395.00 and $5,126.29.  The motion was seconded by Laurie Graham and unanimously approved. 
1    Creative Office Pavilion for furnishings, to be paid from the FF&E budget. Pat Brusch made a motion to approve payment of $8,759.00.  The motion was seconded by Laurie Graham and unanimously approved. 
1    Flaghouse for gym equipment, to be paid from the FF&E budget. Bill Lovallo made a motion to approve payment of $84.30.  The motion was seconded by Pat Brusch and unanimously approved. 
1    Mega Medical Supply Co., Inc. for equipment for the nurse’s office, to be paid from the FF&E budget. Pat Brusch made a motion to approve payments of $2,231.00, $900.00, and $548.00.  The motion was seconded by Laurie Graham and unanimously approved. 
1    Life Support Systems for equipment for the nurse’s office, to be paid from the FF&E budget. Pat Brusch made a motion to approve payment of $1,734.74.  The motion was seconded by Laurie Graham and unanimously approved.
1    Robert H. Lord Company for furniture, to be paid from the FF&E budget. Pat Brusch made a motion to approve payments of $2,647.74 and $3,349.72.  The motion was seconded by Laurie Graham and unanimously approved.
1    PMA Consultants for professional services for 10/1/2011 to 10/31/2011. Bill Lovallo made a motion to approve payment of $21,155.00. The motion was seconded by Pat Brusch and unanimously approved. Per Sean Burke, PMA does not anticipate additional billing for November. Sean is trying to support the project as he can and get the Wellington project done. 

Donna Pini left the meeting at 8:45 a.m.

Punch Lists
Bill Lovallo will ask Domenic Ingegneri to do a punch list of the core and the exterior.

Pat Brusch will send an email to JLA, reminding them that the punch list has to be seen and approved by the WBC before it is sent to Skanska. Skanska also needs to let the WBC know when the wings need to be back-punched.

RTU-3
Bill Lovallo gave an update regarding RTU-3, which serves the northeast wing. Due to clearance issues, the inspector will not allow the gas for the heat to be turned on. It has since been determined that the electrical clearance will not meet the National Electric Code. They have turned on the air but a solution still needs to be identified for the heat. The WBC has been going back and forth with Skanska on this issue. Solution has been proposed by the contractor which is to modify the unit which has two furnaces, one on either side – take one furnace out and supplement with one electric coil on the inside. GGD says this would work. The WBC consultant has said that this solution would be serviceable but it is not equivalent as the original unit in the whole. 

Skanska says that the units as they were initially specified would not have worked. GGD has written a letter saying that Skanska was obligated to coordinate installation related to the units.

Mr. Lovallo expressed frustration and concern that the WBC contracted for a complete unit. He said that the WBC needs to get some heat into the northeast wing to supplement the perimeter fin tube and also needs to resolve this situation for the long haul.

The WBC will continue to work with Skanska and the WBC consultants to find a solution.

Neighbor Issues
·    Rocco Home - Mr. Haley went to the home of the Rocco family. This is the white house opposite the Wellington gymnasium. The house was built in the early 1800’s. The exterior photos appear to look similar to the original photos. There is settling on the inside of the house. Mr. Lovallo proposed that Eric Smith assist with writing a letter to the owner, advising the owner to retain professional services to review the described damage. The homeowner needs to provide evidence that there was a direct link from the damage to his home to the Wellington project and that the damage was not due to a latent condition in the house.
·    Noise on Orchard Street – a resident has expressed concerns about the loud noise they hear on the second floor of their home. They recently called the Health Department about this issue. Per the noise bylaw, the RTU units are in compliance. However, in hopes of providing relief to the neighbor, Bill Lovallo has asked JLA to review the situation to see if they can identify a solution to mute the noise for these homes. 

MSBA Propay
The MSBA changed its submittal process in the midst of the Wellington project. Sean Burke of PMA is working on correcting the Propay submissions so that they meet the requirements of the MSBA. 

Mark Haley made a motion to adjourn the meeting at 9:30 a.m. The motion was seconded by Laurie Graham and unanimously approved.

Respectfully submitted,

Mark Haley
Chair