Wellington School Building Committee Minutes

WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
January 4, 2012
School Administration Building Conference Room
7:30 AM

Meeting #144

Committee Members Attending: Joe Barrell, John Bowe, Patricia Brusch, Laurie Graham, Mark Haley, Bill Lovallo, Heidi Sawyer, Eric Smith

Absent: Mary McHugh, Joel Mooney, Ike Papadopoulos, Lucy Pullen

Liaisons Attending: Amy Wagner

PMA - Owner’s Project Manager (OPM) Attending: Sean Burke

Skanska: Dan Lanneville, Bill Endicott

Clerk: Chris Kochem

Mark Haley, Chair, called the meeting to order at 7:34 a.m. 

Payment of Invoice
Bill Endicott presented the Skanska invoice. Sean Burke of PMA reported that Century has not stained the top level of the ipe yet and that this is contract work to be completed, not a punch list item. Bill Lovallo stated that the WBC will need to retain the amount of money that reflects the contract work to complete covered by this invoice (column P = balance of scope of work to finish). It was agreed that the balance to finish the contract work should be $80,000, which is approximately $13,000 from the current invoice amount.  The proposed invoice amount of $219,633.15 minus approximately $13,000 will allow the WBC to pay Skanska $206,633.15. 
Mark Haley made a motion to approve Skanska’s requisition for $206,633.15. Bill Lovallo seconded the motion and it was unanimously approved.

PCCO #9
Mr. Lanneville said PCCO #9 will be on the agenda at the next WBC meeting.

RTU-3 Update
In mid-December, Skanska obtained a 60-day waiver from the state inspector so that one side of the RTU-3 gas burner could be shut off and the other side could be fired up. RTU-3 then started heating the next day. The WBC now needs to plan to move RTU-3.

Bill Endicott said that Skanska issued a schematic with the suggested change to the design team but they have not received comments from the design team. The waiver time from the state is running out. Skanska has contacted JLA and wants to make sure that they have no objections to this concept before they incur engineering costs related to the suggested change. Bill Lovallo will contact the Planning Board to explain the relationship of the RTU-3 to the screen walls and to confirm that this change of location for RTU-3 would be considered a minor change and does not require a full meeting review.  MB Kenney says it will take five days to do the relocation. Joe Barrell said that the best time to do the project is during February vacation week. He recommended that Skanska ask that the waiver from the state be extended to allow the relocation of RTU-3 to be done during the vacation week.

Commissioning Agent
Mark Haley reported that the commissioning agent had submitted a report in late December. The agent reported that the school was being over-pressurized, due to too much air being sucked out of the building, creating a negative pressure. Burnell (the controls contractor) was able to remotely make the adjustment to correct this issue. It was noted that positive pressurizing of the lobby will help with heat in the core.
 
Pat Brusch asked Dan Lanneville to report the steps being taken to resolve the report deficiencies such as the ones from the Commissioning Agent to the WBC.

Mark Haley asked “if Amy Wagner has Wellington rooms that are too cold, who should she go to?”  Dan Lanneville responded that, for the immediate future, Adam Maxcy and Skanska should be contacted.  Mr. Lovallo asked for Skanska to put a plan in place that would transition the responsibility from Skanska to the School Department.

Mr. Burke said that Skanska should be generating daily and weekly reports about the temperatures in the building. They are supposed to provide temperature trending reports every Friday.

It was agreed that the school department staff should be involved in the steps taken to address issues.  Mr. Lanneville agreed with Mr. Lovallo’s suggestion that, by January 13, 2012, Skanska will give control of the building to Fred Domenici of the Belmont Schools.

Roofing Consultant
Bill Lovallo said that Russo Barr reviewed the roof of the building. The report from Russo Barr stated that the roof is acceptable but also lists some comments. Mr. Lovallo said that he does not believe that Diane Ozelius from JLA has done a punch list of the actual roof. Some of the Russo Barr comments may be addressed when the architect’s punch list is done. 

Boys’ Bathroom near Grades 3 & 4
Amy Wagner asked that they check the loose urinal plumbing on the wall in the boys' bathroom near Grades 3 and 4.

Dan Lanneville left the meeting at 8:25 a.m.

Playground
Bill Endicott reported that he coordinated a review of the installation of the playgrounds with  GameTime. They tested all of the equipment, including all bolts, to make sure that the playgrounds met the installation requirements for the warranty.

Bill Endicott left the meeting at 8:30 a.m.

Project Update
Adam Maxcy and Paige Kelly have moved their office out of the Wellington School.

Sean Burke has asked Jonathan Levi to monetize the value of any items that have not been done on the punch list. 

Bill Lovallo said that, as of PCCO #8, the GMP was at $28.037M plus $1.505M in changes for a total contract value of $29.502M. In addition, the WBC has approved an additional $0.136M in change orders since PCCO #8. With the pending change orders, the change order value will increase to $1.867M for a total of $29.9M. Contingency and buyout savings and CEA’s that are yet to review could have another $.019M in savings thus reducing the total cost. Total could be $29.7M; the WBC has $30.2M budgeted for construction costs. 

The building is not substantially complete even today. Skanska is billed at 97% per comments from Sean Burke.

Sean Burke said that, per a clause in the DCAM contract, substantial completion is when the owner takes occupancy of the building and the project is at 99% completion. JLA has suggested that the WBC counsel look at this clause.

Joe Barrell left the meeting at 8:45 a.m.

Next WBC Meeting:
·    January 11, 2012 

Mark Haley made a motion to adjourn the meeting at 8:50 a.m. The motion was seconded by Pat Brusch and unanimously approved.

Respectfully submitted,

Mark Haley
Chair