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WELLINGTON SCHOOL BUILDING COMMITTEE
MINUTES
January 18, 2012
School Administration Building Conference Room
7:30 AM
Meeting #146
Committee Members Attending: John Bowe, Patricia Brusch, Laurie Graham, Mark Haley, Bill Lovallo, Lucy Pullen, Heidi Sawyer, Eric Smith
Absent: Joe Barrell, Mary McHugh, Joel Mooney, Ike Papadopoulos
Liaisons Attending: Donna Pini, Amy Wagner
Clerk: Chris Kochem
Mark Haley, Chair, called the meeting to order at 7:37 a.m.
Invoices – John Bowe
- Arlmont Word Processing Services for secretarial services in November 2011 ($150.00) and December 2011 ($150.00). Pat Brusch made a motion to approve two payments of $150.00. The motion was seconded by Eric Smith and unanimously approved.
- Russo Barr for design services/roof inspection. Pat Brusch made a motion to approve two payments of $1,028.80. The motion was seconded by Bill Lovallo and unanimously approved.
- ModSpace for tearing down the modulars. Bill Lovallo made a conditional motion to approve payments $5,000.00 (for LABBB) and $142,618.00 (Wellington School), pending confirmation that the release of lien has been obtained, adjusted schedule values, and that the police detail has been paid. The motion was seconded by Eric Smith and unanimously approved.
- Canon USA, Inc. for two photocopiers, each at $11,251.40, to be paid from the IT budget. Eric Smith made a motion to approve two payments of $11,251.40. The motion was seconded by Bill Lovallo and unanimously approved.
- Canon USA, Inc. for two photocopiers, each at $12,707.30, to be paid from the IT budget. Eric Smith made a motion to approve two payments of $12,707.30. The motion was seconded by Bill Lovallo and unanimously approved.
- Galaxy Integrated Technologies for an intercom in the principal's office, to be paid from the IT budget. Bill Lovallo made a motion to approve payment of $2,967.94. The motion was seconded by Pat Brusch and unanimously approved.
- Galaxy Integrated Technologies for the security system at the new Wellington School, to be paid from the IT budget. Bill Lovallo made a motion to approve payment of $4,965.98. The motion was seconded by Pat Brusch and unanimously approved.
- Contrax Furnishings for shelves, to be paid from the FF&E budget. Pat Brusch made a motion to approve payment of $7,564.74. The motion was seconded by Lucy Pullen and unanimously approved.
- Creative Office Pavilion for a coat tree and a custodian's workbench, to be paid from the FF&E budget. Eric Smith made a motion to approve payment of $1,667.00. The motion was seconded by Pat Brusch and unanimously approved.
- M.D. Stetson for a snow blower, to be paid from the FF&E budget. Pat Brusch made a motion to approve payment of $2,555.00. The motion was seconded by Lucy Pullen and unanimously approved.
- Robert H. Lord Co., Inc. for a table, to be paid from the FF&E budget. Pat Brusch made a motion to approve payment of $974.60. The motion was seconded by Lucy Pullen and unanimously approved.
- W.B. Mason for 300 chairs, to be paid from the FF&E budget. Pat Brusch made a motion to approve payment of $33,555.00. The motion was seconded by Bill Lovallo and unanimously approved.
Donna Pini left the meeting at 7:55 a.m.
Modulars
All modulars have been removed by ModSpace. The site is protected and jersey barriers have been installed to protect the tennis courts. There are funds in the budget to put trees back in and do plantings but then observers will not be able to see the tennis matches. It was agreed that the trees and plantings will only be replaced if that is what the school department wants.
Skanska
Chris Carroll of PMA prepared draft replies to the Skanska letters that were dated December 12 and December 20, which Eric Smith and Dave Hawkins reviewed. The replies request backup information. They also give Skanska two weeks to provide all change orders. Mark Haley received a follow on letter from Skanska, but it did not provide detail.
Neighborhood
Mr. Haley said that he had received a letter from the attorney of the neighbor who is on the lower school playground side of the Wellington. The neighbor is opposed to the playground being on his side of the property, and with the use it is receiving. Bill Lovallo said that the project has met the Planning Board requirements and other town review. The WBC noted that the location and fact of a playground were in the drawings that were part of the design process, that nothing has changed, and the neighbor was shown the site drawings during the design process.
Site Plan Review Approval
The site work is ready for Planning Board review, one of the conditions of the Temporary Certificate of Occupancy. The landscape architect still has to sign off on the plantings but the plantings are not complete because some of the plantings were done incorrectly. Mr. Lovallo asked that the WBC schedule Liz Burke, Elizabeth Utz, Heidi Sawyer or Lucy Pullen, with Andy Rojas of the Planning Board to do a walk through.
Moving of RTU-3
Bill Lovallo said that the WBC has to go before the Planning Board for review of the new location of the RTU-3. Mr. Lovallo said that he will ask that representatives such as JLA, Acentech, Skanska, and GGD attend this meeting.
Punchlist
JLA will get the punchlist from Skanska and monetize it.
Change Orders
Bill Lovallo said that it appears that they have the list of all the change orders. They will be reviewed by the design/construction team before the end of January.
Sound Between Classrooms
Domenic Ingegneri, Clerk of the Works, said there are gaps between the steel deck flutes at the top of the walls between the classrooms. This is a correctible problem.
Report from Amy Wagner
1) On January 17, the primary wing was 62 degrees. By 4:30 pm, the rooms were warmer. Bill Lovallo recommended that the custodial staff read the trending logs. The previous weekend was quite cold and they have to learn how to ramp the building back up when it’s been a long, cold weekend.
2) The turf does not appear to be draining – on January 17, it took a long time to melt; there are big pools of water. Mr. Haley questioned if it were possible that the drain froze. When it snows, a rubber plow can be used to clear the turf. They will ask Peter Castanino about the scheduling.
3) Library aide would like a second Destiny scanner at a cost of $400.00 for the library. The school department should pay this cost.
4) The bathroom odors appear to be resolved.
5) She will ask the staff to notify her if there are any problems in their classrooms.
6) She noted that cell phone coverage has been very poor. Steve Mazzola has been researching a potential solution for the School Department wireless phone system.
Heating System
Bill Lovallo reported that, on January 13, he did not allow Skanska to turn over the heating system to the school department because Fred Domenici and his staff have not been trained adequately. Training for Mr. Domenici is scheduled for today upon which the turn over of the heating system to the School Department will be complete.
Next meeting – February 1, 2012.
Lucy Pullen made a motion to adjourn the meeting at 8:30 a.m. The motion was seconded by Pat Brusch and unanimously approved.
Respectfully submitted,
Mark Haley
Chair
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