Senior Center Building Committee Meeting
October 22, 2009
Beech Street Center at 4:00 PM
Meeting # 132
Present: Karen Pressey, Neil Hegarty, Susan Burgess-Cox, Peg Callanan, Walter Guertin, Paul Laffey, Bill Lovallo, Penny Schafer, Phyl Solomon, Janet Macdonald, Liaison Disability Access Committee. Nava Niv-Vogel, Council on Aging Director and Town Liaison The following guests attended: Mary Hitchcock
Absent: Mary Ann Johnson, John Ciccariello, Project Manager, Jon Donner, Clerk of the Works
The new Senior Center is now occupied and the meeting was held at the new Center. There were some issues with the power source for the door which will be addressed and a plumbing issue in the women’s bathroom that will also be addressed soon.
Punch List Status
Bill Lovallo reported that Jon Donner returned to the Center on three occasions to review the punch list. Most of the remaining issues are aesthetic. Penny Schafer, Phyl Solomon, Karen Pressey and Paul Laffey agreed to review the items remaining on the punch list. Paul Laffey agreed that he would look into what was done to secure the railing on the main staircase as it was agreed that what Groom did to secure the rail is not attractive.
Additional Work – Tree issues and Generator Sale
Paul Laffey reported that he sent out requests for quotes and will follow up on the status of this work. It was agreed that Andy Rojas will be at the Center to give directions as the work is done on the tree.
Bill Lovallo reported that Dave Hawkins sent an extensive document to review regarding the sale of the generator. It was reported that since the generator will not be used by the Wellington, it can be put up for public sale which needs to be advertised.
Treasurer’s Report, Invoices and Change Orders, if any
Walter Guertin reported that there was little change in the contingency from the last meeting; only three smaller expenses changed the contingency balance. It was reported that there is $23,000 available from the town furniture fund for the Senior Center. It was reported that John Ciccariello told Kevin Passalano from Groom that no more payments will be made until close out documents are presented and the punch list is completed.
The following invoices were presented:
- WSP Flack and Kurtz in the amount of $5,000 for commissioning. Upon a motion by Neil Hegarty, seconded by Walter Guertin, the Committee voted unanimously to approve this invoice.
- ML Fence Co for Beech Street fence in the amount of $1,050. Upon motion by Peg Callanan, seconded by Phyl Solomon, the Committee voted unanimously to approve this invoice.
- Glass Film Enterprises in the amount of $371.88 to install frosted film on interior glass windows. Upon a motion by Neil Hegarty, seconded by Walter Guertin, the Committee voted unanimously to approve this invoice.
- Creative Office Pavilion in the amount of $29,161.43 for furniture. Upon a motion by Penny Schafer, seconded by Peg Callanan, the Committee voted unanimously to approve this invoice.
- Wholesale Marketplace in the amount of $2,481.80 for kitchen supplies. Upon a motion by Susan Burgess-Cox, seconded by Paul Laffey, the Committee voted unanimously to approve this invoice.
Furnishings and Equipment
Penny Schafer reported that there were 20 tables ordered for classrooms but only 17 delivered as Creative Office Pavilion reported that 3 arrived to their warehouse damaged so they were returned and the three remaining tables will be delivered soon.
Currently there are only 10 tables for the multipurpose room which can hold up to 38 tables. There was an extensive discussion regarding the need for additional tables and chairs for the multipurpose room as there is an increase in citizen participation and use of the new Center, and the Center will hold functions that will require more than 10 tables. It was also reported that the cost for tables from WB Mason has increased and will most likely increase again. After an extensive discussion regarding the need for such tables, upon a motion by Bill Lovallo, seconded by Neil Hegarty, the Committee voted unanimously to authorize the purchase of 28 tables and 30 chairs so long as the cost does not exceed $16,000 with the understanding that the money would come from funds currently allotted toward the
Kevin Looney – Phone Jacks & Shed
There was an extensive discussion regarding the wiring of phone jacks for wall mounting and the need for a shed. A number of individuals from a variety of town departments including the Health Department and Fire Department came to the Center to review the current trash disposal. Currently there is a section in the receiving area of the kitchen where there are 3 large bins. It was agreed that so long as the area does not have an exit sign, new flooring is installed to replace the carpeting, and trash is removed from the area at least twice a week, this area can remain the location for the trash and there would be no need for a storage shed. It was also reported that there would not be a need for a shed for outdoor equipment as there is a room that was built for this purpose within the current
building and the only item missing from that room would be a special container for the storage of flammable liquids which can be easily purchased and used.
The Committee reviewed minutes from meeting # 131, amendments were added to the minutes as suggested. Upon a motion by Bill Lovallo, seconded Penny Schafer, the Committee voted unanimously to approve minutes from meeting #131 as amended.
Karen Pressey reported that she will be stepping down from the Committee. The last meeting that Karen will attend is the November 12, 2009 meeting.
Executive Session, if necessary
Upon a motion by Bill Lovallo, seconded by Phyl Solomon, the Committee took a roll call vote to move into executive session. After an extensive discussion, upon a motion by Penny Schafer, seconded by Neil Hegarty, the Committee returned to open session.
November 12, 2009 4:00 PM Beech Street Center
It was reported that John Ciccariello is still in the process of obtaining Commissioning and other final documents from Groom.
The Committee Chair presented a purchase order in the amount of $4,018.40 for a radio dispatch system. It was noted that this cost has been presented to the Committee in the past when it was determined to be an operating cost or was going to be covered as part of the moving expenses for the Center but other Committees and town officials have turned down consideration of this cost and it was determined that it could be seen as part of the IT or equipment costs for the new Center. It was reported that since this system is not currently installed, transportation services have been suspended. Upon a motion by Neil Hegarty, seconded by Peg Callanan, the Committee voted unanimously to approve the installation of this system.
Upon a motion by Bill, seconded by Penny the Committee adjourned at 6:10 PM.