Senior Center Building Committee Meeting
June 25, 2009
High School Modular Office at 4:00 PM
Meeting # 123
Present: Karen Pressey, Neil Hegarty, Susan Burgess-Cox, Peg Callanan, Bill Lovallo, Penny Schafer, Janet Macdonald, Liason Disability Access Committee, Nava Niv-Vogel, Council on Aging Director and Town Liason, John Ciccariello, Project Manager, Jon Donner, Clerk of the Works, The following guests appeared: Steven Goldsmith, Judith Ananian Sarno, Kathleen Rizzuto. The local television station was also present to record and broadcast the meeting.
Absent: Walter Guertin, Mary Ann Johnson, Paul Laffey, Phyl Solomon
Generator Issue
Bill Lovallo reported that he looked into seven options. They included keeping the generator as installed, reconfiguring to meet height and other requirements, moving the current generator, replacing with one that conforms to the current planning board decision, replacing it with the smallest possible to run life safety equipment, replacing it with one that is inside the building, and taking it out and having battery packs for life safety and other equipment.
The current generator complies with the sound requirements of the current town by-laws, however there may be an issue regarding compliance with the Massachusetts Department of Environmental Protection (DEP) regulations. No official decision was issued by DEP at the time of the meeting. Bill reported that a representative from Catlin and Associates spoke to the DEP representative regarding his findings and it was determined that there would have to be a large enclosure to comply with DEP’s sound requirements. It was determined that options one through five could meet DEP’s sound requirements with a large enclosure but this would be costly and would have to be presented to the Planning Board. Therefore, it was determined that taking it out and replacing it with one inside the building
or with battery packs would be the best options. It was also noted that the Permanent Building Committee approves of the complete removal of the generator or moving the generator inside the building. The Senior Center Building Committee owns the generator now so any action that is taken to remove it will also involve exploring the sale of the generator. Bill Lovallo is now looking into the costs and a timeline for removal or replacement.
Site Meeting Report
John Ciccariello reported that there was not site meeting as of the time of the Building Committee meeting, the next site meeting will be held on June 26, 2009. It was noted that the project is making progress and there are several issues that are currently being addressed by the architect or an engineer but nothing significant.
Furnishings and Equipment
Penny Schafer reported that the group came up with alternate options. Modifications were made to the original proposal to have a savings in a amount exceeding $10,000 from the original proposal. Additionally, the group proposed several options for the Committee to consider which included the purchase of the minimum amount of furniture necessary to have the Center up and running in the amount of $91,600. Although the Committee did previously approve the expenditure of office furniture, after receiving a revised budget, Peg Callanan made a motion to reconsider this expenditure. The motion was seconded by Neil Hegarty and the Committee voted unanimously to reconsider this expenditure. Upon a motion by Peg Callanan, seconded by Neil Hegarty, the Committee voted to rescind the vote that was
issued to approve spending $32,620.67 on office furniture. Penny Schaffer opposed this vote.
Kevin Looney Equipment Request
It was noted that there was a solution to the equipment request made by Kevin Looney.
Approve Minutes:
The Committee reviewed draft minutes from meeting #122 and proposed amendments which were incorporated into the minutes. Upon a motion by Peg Callanan, seconded by Penny Schafer, the Committee voted unanimously to approve the minutes as amended.
Treasurer’s Report, Invoices and Change Orders, if any
The treasurer was not present at the meeting but sent a copy of his budget to the Committee to review. This budget reflected a decrease in the contingency which the Committee reviewed and it was determined that Bill Lovallo and John Ciccariello will discuss the current budget with the Treasurer and look into the performance of an audit on the current budget to ensure that it accurately reflects what was spent and what is left.
Change Order
John Ciccariello presented a change order with a credit in the amount of $3,158.40 to eliminate paint and primer in the attic and basement.
Next Meetings
July 2, 2009 7:30 AM
July 16, 2009 4:00 PM
July 30, 2009 4:00 PM
August 6, 2009 4:00PM
Other issues as arise
Nava announced that a request was made that representatives from the Council on Aging meet with the Selectmen regarding after hours usage of the new center. There will be a discussion at the next Selectmen’s meeting regarding after-hours usage of the building and meal usage.
Upon a motion by Peg Callanan, second by Penny Schafer the Committee adjourned at 6:01 PM.
Respectfully Submitted,
/s/
Susan Burgess-Cox
Secretary
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