Senior Center Building Committee Meeting
May 14, 2009
Senior Center at 4:00 PM
Meeting # 119
Present: Neil Hegarty, Susan Burgess-Cox, Peg Callanan, Walter Guertin, Mary Ann Johnson, Paul Laffey, Bill Lovallo, Penny Schafer, Phyl Solomon, Nava Niv-Vogel, Council on Aging Director and Town Liaison, John Ciccariello, Project Manager, Jon Donner, Clerk of the Works, David Hawkins, Andrea Weltman
Absent: Karen Pressey, Janet Macdonald, Liason Disability Access Committee
Approval of Minutes
The Committee reviewed minutes from meeting #118. Upon a motion by Walter Guertin, seconded by Penny Schafer, the Committee voted unanimously to approve the minutes of meeting #118 as amended. Peg Callanan abstained from the vote.
Walter Guertin reported that there are no major changes to the budget since the last meeting.
The following invoices were presented to the Committee:
- WSP Flack & Kirtz in the amount of $1,000 for services provided. Upon a motion by Penny Schafer, seconded by Paul Laffey, the Committee voted unanimously to approve this invoice.
- Morrisey, Hawkins & Lynch in the amount of $660 for legal services provided. Upon a motion by Walter Guertin, seconded by Peg Callanan, the Committee voted unanimously to approve this invoice.
- Webb Consulting in the amount of $1,500 for finalizing program telecommunications systems. The Committee agreed to withhold this invoice as it was sent recently and there were questions about the services provided and the finalization of the system as the Center itself is not completed.
- Catlin and Associates in the amount of $2,500 for final payment as furnishings consultant. The group working with Catlin and Associates on furnishings reported that enough has been completed to provide a final payment. Upon a motion by Penny Schafer, seconded by Phyl Solomon, the Committee voted unanimously to approve this invoice.
Neighborhood Petition – Generator and Kitchen Roof Top Units
Neil Hegarty reported on a recent article in the Belmont Citizen-Herald regarding the generator and other issues that neighbors are having with the new center. John Ciccarello reported that the test mentioned in the article involved all things being open and exposed so it did not accurately reflect the actual generator use. It was noted that everything on site, including the generator, will be inspected to ensure that the site complies with all noise and other town ordinances. It was also reported that the fans on the roof will be painted black. It was reported that Karen Pressey did send a letter to the neighbors in response to their initial petition.
Furnishings and Equipment
Penny Schaffer noted that the group has met with a variety of people on how to proceed and decided to do a Chapter 30B bid. There was an extensive discussion on the bid process with the attorneys from Morrisey, Hawkins and Lynch. It was agreed that the items will be listed on the bid to allow bidders to put in for providing some furnishings but not all. It was agreed that the furnishings and equipment group will continue to work with the attorneys from Morrisey, Hawkins and Lynch to draft bidding documents that allow bidders to come in with bids on items rather than bidding on the entire project. It was noted that Barbara Hagg has to review all documents as does David Hawkins. Upon a motion by Phyl Solomon, seconded by Penny Schafer, the Committee voted unanimously to have items be bid
separately. Upon a motion by Phyl Solomon, seconded by Bill Lovallo, the Committee voted unanimously to go out to bid for furnishings.
Site Meeting Report
John Ciccariello reported that June 15, 2009 is the potential completion date. Neil Hegarty reported that the project seems to be moving along as he attended the site meeting Wednesday, May 13, 2009. It was noted that there are still issues of coordination with Groom and subcontractors and there is no superintendent on site daily.
John Ciccariello presented a letter from Catlin and Associates requesting that the Committee authorize John Catlin to replace the current site superintendent. The letter listed a number of issues with the current superintendent. Upon a motion by Paul Laffey, seconded by Phyl Solomon, the Committee voted unanimously to authorize John Catlin to replace the current superintendent.
Upon a motion by Paul Laffey, seconded by Mary Ann Johnson, the Committee took a roll call vote to enter into Executive Session regarding contract negotiation and possible litigation. After an extensive discussion, upon a motion by Phyl Solomon, seconded by Penny Schafer, the Committee voted by roll to return to open session.
Other Issues as Arise
Nava Niv-Vogel reported that the current dispatch system, radio equipment and a pathway to install the dispatch service is going to have to change once the Senior Center moves to Beech Street. There was an extensive presentation and discussion about this system which is used by van drivers transporting seniors to the center and appointments. There was a question whether this would be something that the Building Committee would have to consider as it appears to be an operating expense. Nava reported that when this was reported to the Council on Aging, they saw the installation of the system as a building expense. It was decided that the Committee needs additional information before making a decision regarding the installation of such a system. John Ciccariello will look into it further as
it may be an excess cost that the Committee cannot consider at this time.
Upon a motion by Paul Laffey, seconded by Phyl Solomon, the Committee adjourned at 6:08 PM.